Individual Reports - Purchase Ledger
The Purchase Ledger report is included in the following Standard products:
- Standard Accounts (Purchase Ledger module)
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The Purchase Ledger report is a summary of your account position with each Supplier. It lists the Suppliers' Invoices that have been issued to your company that you have not yet paid. For each Invoice, the Due Date, the outstanding amount and the number of days by which it is overdue are shown, so, together with the Periodic Supplier Statement and Payments Forecast reports, this report is a very useful tool for payment scheduling purposes.
When printed to screen, this report has the Drill-down feature common to many reports in Standard products. Click on any Supplier Number in the report to open the Contact record for a Supplier, or on a Purchase Invoice or Payment Number to open an individual Purchase Invoice or Payment record.
- Supplier
- Paste Special
Suppliers in Contact register
- Range Reporting Alpha
- To limit the report to a single Supplier (or range of Suppliers), enter the Supplier Number here.
- Category
- Paste Special
Supplier Categories setting, Purchase Ledger
- If you want to restrict the report to Suppliers belonging to a particular Supplier Category, specify that Category here.
- Date
- Paste Special
Choose date
- Enter a date to show the status of the Purchase Ledger on that date. If you leave the field blank, the current date will be used.
- Function
- Use these options to control the level of detail shown in the report. In all cases, as in all Standard Accounts reports, if an Invoice is overdue for payment, the number of overdue days will be shown as a negative figure.
- Detailed
- Where the Overview simply shows the outstanding balance of each Purchase Invoice, this option provides more detail, listing for each open Invoice any partial Payments and Credits.
- Overview
- The Overview shows each Supplier's Number, Name and Telephone Number and, for each outstanding Purchase Invoice, the Purchase Invoice Number, the Invoice Date, the Payment Terms, the Due Date, the age or number of days overdue, and the outstanding balance.
- Balance
- This option simply prints the total balance payable to each Supplier.
- Status
- Use these options to determine the Purchase Invoices that will be included in the report.
- Open
- The report will list all unpaid Purchase Invoices.
- Due
- The report will be limited to those Invoices that are due for payment.
- Sorting
- The report can be sorted by Supplier Number or Name.
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