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Purchase Order Contracts

Use this function to print records from the Purchase Order Contract register.


No.
Enter the Purchase Order Contract Number if you wish to print a single Contract, or a range of numbers separated by a colon (:) if you wish to print several. You must specify a Purchase Order Contract Number or range of Numbers: if you leave this field empty, no Purchase Order Contracts will be printed.

Status
Use these options to specify whether you want all Purchase Order Contracts in the specified range printed, or only those that have not been marked as Done.
You can also print an individual Purchase Order Contract by opening the record and clicking the Printer icon (Windows/Mac OS X) or selecting 'Print' from the File menu (all platforms). To print a Purchase Order Contract to screen, click the Preview icon (Windows/Mac OS X only).

You can use the fields listed below when you design the Form Template to be used by the Purchase Order Contract form. If you do not want to print the decimal places in numeric fields, choose the Cut Decimals option in the record in the Values in Text setting for the Language specified in the Company Info setting.

Field in Form TemplatePrints (from Purchase Order Contract)
Header Fields (these print once per Purchase Order Contract)
Address Name (if you are using the Organisation Name option in the Form Settings setting) and Ordering Address. This will be printed on separate lines, so you should specify a Line Height for this field. Use the Form Settings setting to set the format of this field (e.g. to specify whether blank lines will be printed, whether parts of the address will be printed on the same line, etc.)
Address Name Name
CommentComment. This will be printed on separate lines, so you should specify a Line Height for this field
Currency Currency or, if blank, Base Currency 1
Delivery AddressDelivery Address. The first line will only be printed if you are using the Organisation Name option in the Form Settings setting. This will be printed on separate lines, so you should specify a Line Height for this field. Use the Form Settings setting to set the format of this field (e.g. to specify whether blank lines will be printed, whether parts of the address will be printed on the same line, etc.)
Delivery Mode (levsatt) Del. Mode
Delivery Mode Text (levsattext) The correct translation for the Language of the Purchase Order Contract of the Delivery Mode Comment from the Delivery Modes setting, or the Delivery Mode Comment itself
Delivery Term (shipterm) Del. Terms
Delivery Term Text (shiptermtext)The correct translation for the Language of the Purchase Order Contract of the Delivery Term Comment from the Delivery Terms setting, or the Delivery Term Comment itself
E-mail Contact E-mail from the Contact record for the Supplier
Invoice ToName and Invoice Address from the Contact record for the Factoring Supplier. This will be printed on separate lines, so you should specify a Line Height for this field
LocationLocation
Object Objects
Order ClassClass
Order Date Trans. Date
Our ReferenceOur Ref
Own Customer Number Their Customer Code from the Contact record for the Supplier
Payment Terms The correct translation for the Language of the Purchase Order Contract of the Payment Term Text from the Payment Terms setting, or the Payment Term Text itself
Payment Terms Comment Text from the Payment Term used in the Purchase Order Contract
PersonSigners
Planned Delivery DatePlan. Del.
ReferencePurch. Ref.
Salesman ASalesman
Serial Number (Number Series) No.
Sum Sum. The number of decimal places will be as in the Purchase Order Contract record, although you can overrule this by entering "0" or a positive number as the Field Argument. For example, to round to the nearest whole number, enter "0", or to round to one decimal place, enter "1". With or without a Field Argument, decimals will be cut if so specified in the record in the Values in Text setting for the Language specified in the Company Info setting
Supplier Code Supplier
Supplier FaxFax from the Contact record for the Supplier
Supplier TelephoneTelephone from the Contact record for the Supplier
Supplier VAT Reg. NumberVAT Reg. No. from the Contact record for the Supplier
To PayTOTAL. The number of decimal places will be as in the Purchase Order Contract record, although you can overrule this by entering "0" or a positive number as the Field Argument. For example, to round to the nearest whole number, enter "0", or to round to one decimal place, enter "1". With or without a Field Argument, decimals will be cut if so specified in the record in the Values in Text setting for the Language specified in the Company Info setting
To Pay in TextPrints the TOTAL as a phrase. The phrase is constructed using the relevant record in the Values in Text setting for the Language of the Purchase Order Contract or, if that is blank, the Language in the current user's Person record or in the Company Info setting
Total Taxable Including VATSum + VAT
Total VolumeSum of (Qty * Item Volume from the Item record) for each row
Total WeightSum of (Qty * Weight from the Item record) for each row
VATVAT. The number of decimal places will be as in the Purchase Order Contract record, although you can overrule this by entering "0" or a positive number as the Field Argument. For example, to round to the nearest whole number, enter "0", or to round to one decimal place, enter "1". With or without a Field Argument, decimals will be cut if so specified in the record in the Values in Text setting for the Language specified in the Company Info setting
Your (customers) ReferenceAttn.
Row Fields (these print once per row, so remember to specify a Line Height and to set the Format to "Matrix")
Cost Account Cost A/C
DepthItem Depth from the Item record
Description 1Description
Discount %
Document Comment, rowComment
HeightItem Height from the Item record
Item Barcode BC39Barcode from the Barcodes setting in the Stock module, or Barcode or Item Number from the Item record, printed using the Code 39 barcode format. You should give this field a Style that uses a Code 39 barcode font
Item Barcode EAN 13Barcode from the Barcodes setting in the Stock module, or Barcode or Item Number from the Item record, printed using the EAN 13 barcode format. You should give this field a Style that uses an appropriate EAN 13 barcode font
Item Code Item
Item Code 2Item
Object, row Objects
Order Quantity Ordered
Our QuantityQty
Planned Delivery Date, rowPlan. Del.
Price FactorPrice Factor
Price per Unit (incl. Price Factor)Unit Price / Price Factor (if there is a Price Factor) or Unit Price (otherwise)
Quantity Supp. Qty
Row SumSum
Supplier Item Code Supp. Item
Supplier Item Code in BC39Supp. Item, printed using the Code 39 barcode format. You should give this field a Style that uses a Code 39 barcode font
Supplier UnitIf the Item has a Default Purchase Item with a Supplier Unit, the correct translation for the Language of the Purchase Order Quotation of the Comment from the Units setting, the Comment itself or the Unit Code
UnitIf the Item has a Unit, the correct translation for the Language of the Purchase Order Quotation of the Comment from the Units setting, the Comment itself or the Unit Code
Unit PriceUnit Price
VAT CodeV-Cd
VAT Value, rowRow VAT (prints blank if the Sum is blank).
VAT Value in Base Currency 1, rowRow VAT in Base Currency 1 (prints blank if zero)
VAT Value in Base Currency 2, rowRow VAT in Base Currency 2 (prints blank if zero)
VolumeItem Volume from the Item record
Weight, ItemWeight from the Item record
WidthItem Width from the Item record

Please refer here for details of the standard fields that you can also include in the Form Template.

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Forms in the Purchase Ledger:

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