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Juhend HansaWorld Enterprise'i versioonile 7.1  

Open Purchase Invoices

This Export function in the Integration module will export all approved unpaid Purchase Invoices in the system. You can use the resulting file to help with a change of financial systems or when creating a new database at the start of a financial year.

Use the Backup Comment to place a short description in the export file (up to 40 characters are permitted). This comment will be shown in the list of importable files that will appear when you use the 'Automatic' Import function in the System module (and also when you create a new database using the [Import Textbackup] button in the 'Welcome to Enterprise by HansaWorld' window).

When you import the file into a new database, the Purchase Invoices will be shown as approved, but no Nominal Ledger Transactions will be created (you should enter opening balances to the Nominal Ledger separately).

If you selected the Create Payments for Partly paid Invoices option before creating the export file, approved Payments will be created in the new database for the paid amounts on part-paid Purchase Invoices (again with no corresponding Nominal Ledger Transactions). If you select this option, you should also specify the Payment Mode that will be used in these Payments (using 'Paste Special' if necessary), Payment Date and the first Payment Number. Payment Numbers will be generated by the export function, not when the file is imported, so be sure to choose a First Payment Number that does not conflict with any Payments already in the new database. If you do not specify a First Payment Number, Payments in the new database will be numbered from 1. If you do not choose a Payment Mode, the first Payment Mode in the setting in the exporting database will be used.

If you also need Prepayments and On Account Payments to be transferred to the new database, select the Include On Account Payment option. You should only use this option if you also select the Create Payments for Partly paid Invoices option as it will have no effect otherwise. Prepayments and On Account Payments will be imported to the new database as On Account Payments.

You must specify a Payment Date, even if you choose not to use the Create Payments for Partly paid Invoices option.

If any of the amounts are in Currency, be sure to import all Currency and Exchange Rate records to the new database before importing the Invoices.

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Please click the links below for details about each export function:

• Introduction
  

• Banking File
  

• Intrastat Purchase Invoices
  

• Intrastat Purchase Invoices UK
  

• Open Purchase Invoices
  

• P/L Liquidity List

Download:

• PDF document describing each Purchase Ledger export function

Go back to:

• Home page for Purchase Ledger manual
  

• Home page for HansaWorld Enterprise manual

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