 Introduction to the Payment Register
Entering a Payment
Entering a Payment - Example
Payments in Currency
Reconciling Payments, Marking as OK and Posting to the Nominal Ledger
Nominal Ledger Transactions from Payments
Printing Payment Forms and Cheques
Invalidating Payments
Prepayments and On Account Payments
Correcting Mistakes in Payments
Withholding Taxes in the Purchase Ledger
Operations Menu - Payments
Create Menu - Payments
Row Menu - Payment
 Tutorials for Standard Accounts
Search HansaManuals.com HansaManuals Home >> Standard ERP >> Purchase Ledger >> Payment Register Previous Next Entire Chapter in Printable Form Search This text refers to program version 7.2 Reconciling Payments, Marking as OK and Posting to the Nominal Ledger When paying Purchase Invoices by cheque, there will be a delay between the ordering of the Payment and the clearing of the funds from your company's bank account.In such a situation, when you issue the cheque, enter the Payment in the usual way and tick the Ordered box but not the OK box. Then click [Save]. This will ensure the Purchase Invoice(s) being paid will no longer be treated as open (outstanding). You can order several Payments at once by highlighting them in the 'Payments: Browse' window and selecting 'Order' from the Operations menu. When you receive a statement from the bank, you can reconcile it with the Ordered Payments. When a Payment agrees with your bank statement, tick the OK check box and save it. If so defined in the Sub Systems setting in the Nominal Ledger and in the Number Series - Payments setting, a Nominal Ledger Transaction will be generated, debiting the Creditor Control Account of the Invoice(s) being paid and crediting the Bank Account (or other Account specified in the Payment Mode). Please refer here for full details about this Transaction. You can mark several Payments at once as OK by highlighting them in the 'Payments: Browse' window and selecting 'OK' from the Operations menu.
If an Ordered Payment is not included on the statement (perhaps because the cheque bounced or was lost), highlight the relevant rows in the Payment in turn by clicking the row number. Then, press the Backspace key. A red line will be drawn through the row, re-opening the Purchase Invoice. When you approve the Payment, rows with red lines will not be included in the resulting Nominal Ledger Transaction. If the Payment contains many rows and you need to apply a red line to every one, a short cut is to use the 'Invalidate' function on the Record menu. You can use Access Groups to control who can Order Payments and mark them as OK. To do this, deny access to the 'Order Payments' and 'OK Payments' Actions respectively. If you need Payments to pass through an approval process before you can mark them as Ordered or OK, you can configure such a process using the Approval Rules register in the Business Alerts module. Please refer to the description of the Approval Status options on the 'Bank' card for brief details about the approval process and here for full details. --- In this chapter:
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