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Payment Modes - Flip C

This page describes Flip C of the Payment Modes setting. Please click the following links for descriptions of the other parts of the setting:
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From/To
These fields allow you to define separate Number Series for each Payment Mode. You should do this if you are using the Common Number Series option in the Cash Book Settings setting in the Cash Book module. If so, Receipts and Cash In records will use the Number Series in the left-hand From and To fields, while Payments, Purchase Invoices, Cash Out records and Personnel Payments will use those in the right-hand fields. When you enter a new transaction, the next number in the appropriate series will be used when you specify the Payment Mode. In the case of Purchase Invoices, you should enter the Payment Mode in the Payment Terms field. When you mark the Purchase Invoice as OK and save, it will be treated as paid immediately and no posting to the Creditor Account will be made (i.e. it will be a Cash Note).

This feature can be useful in the Baltic States, where all incoming cash transactions (i.e. using the same cash Payment Mode) must use the same number sequence, irrespective of the originating register (i.e. Cash In and Receipts). Similarly, all outgoing cash transactions (i.e. Purchase Invoices, Cash Out, Payments and Personnel Payments) must use the same number sequence.

A consequence of this is that you should use different Codes in the Payment Modes and Payment Terms settings. For example, if you have used "C" as a Code in both settings and you enter it to the Payment Terms field in a Purchase Invoice, it will be treated as a reference to the Payment Term and not to the Payment Mode. Consequently, the Invoice Number will not be changed as expected and, depending on the Type of the Payment Term, the Invoice might not be treated as paid.

If you have not entered number sequences for the current year in the Number Series settings, you are free to use any number sequence for each Payment Mode. Otherwise, if you are using the Common Number Series option, the sequences for each Payment Mode must be different to those entered in those settings (i.e. Payment Mode number sequences must be different to Number Series - Cash In, Number Series - Cash Out, Number Series - Invoices, Number Series - Purchase Invoices, Number Series - Receipts, Number Series - Payments and Number Series - Personnel Payments). The incoming number sequences for each Payment Mode should also be different to each other, as should the outgoing number sequences.

If you are not using the Common Number Series option, it is recommended that you do not enter number sequences in the Payment Modes setting, and that you only use the Number Series settings.

N/L
Paste Special    Choices of possible entries
The N/L field gives you a measure of control over whether Nominal Ledger Transactions will be generated automatically when you mark transactions with a particular Payment Mode as OK and save them. Using 'Paste Special' from the N/L field brings up a selection list containing two options: "GenTrans" and "Do Not GenTrans". Select the first option if Nominal Ledger Transactions are to be generated and the second if they are not. In effect, this feature is an exclusionary one in that you can only choose to not have Nominal Ledger Transactions created for a particular Payment Mode. If the overall preference (set in the Sub Systems setting in the Nominal Ledger) is to not have such transactions created, you cannot decide to have them created for a single Payment Mode.

This option will only be used if you are using the Common Number Series option in the Cash Book Settings setting in the Cash Book module and if you have entered number sequences in the From and To fields to the left.
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