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This text refers to program version 8.4  

Banking File - Latvia

This page contains some guidance about where to enter information in order for it to be included correctly in Banking File export files when they are produced using the various Latvian bank Payment File Formats.

Latvia - FidaVista


Configuration
  1. In the Company Info setting:

    1. Ensure the Company Name is correct.

    2. Enter the VAT Reg. No. of your company.

    3. Enter the Country (two-character ISO 3166 format i.e. "LV").

  2. In the Banks setting:

    1. Enter a separate record for each Bank used by your Suppliers, and one for your own Bank.

    2. Specify a BIC (SWIFT) in each Bank record.

    3. For your Suppliers' Banks, the address in the first Address field will be exported.

  3. In the Contact records for each Supplier:

    1. The address in the first Invoice Address field will be exported.

    2. Specify a Reg. No. 1 or VAT Reg. No.

    3. Enter the country where the Supplier is located in the Country field (two-character ISO 3166 format).

    4. Enter the Supplier's bank account number in the Bank Account field.

    5. Enter the Supplier's Bank in the Account Operator field using 'Paste Special'.

  4. In the Payment Modes setting, enter your bank account number in the Bank A/C No. field in each Payment Mode.
Purchase Invoices
  1. Specify a Reference or a Supp. Inv. No. in each Purchase Invoice.
Exporting
  1. Select the appropriate Pay Method option in the 'Specify Banking File' window. "N" will be exported in the tag <Priority> if Normal is selected, "U" if Express is selected or "X" if Extra Urgent is selected.

  2. Select the appropriate Bank Fees option in the 'Specify Banking File' window. "OUR" will be exported in the tag <Comm> if We Pay is selected, "BEN" if Suppliers Pay is selected or "SHA" if Shared is selected. You can use the Payment Settings setting to choose which option in the specification window will be selected by default.

Latvia - SEPA


Configuration

  1. In the Company Info setting:

    1. Ensure the Company Name is correct.

    2. Enter your company's address in the first two Address fields. Both fields must be filled in for the address and country to be exported.

    3. Enter your bank account number in IBAN format including two-character country prefix in the Bank 2 field. The bank account number will be used if the Bank A/C No in a Payment Mode is blank (step 4 below), and the country prefix will be used as the country in which you are located.

  2. In the Banks setting:

    1. Enter a separate record for each Bank used by your Suppliers, and one for your own Bank.

    2. For your own Bank, specify a BIC (SWIFT) the Account (IBAN) and Bank ID Code (i.e. sort code). The Bank ID Code will be used if the Sort Code in a Payment Mode is blank..

    3. If you will be sending Payments to a Supplier's Bank in Currencies other than the Euro (i.e. if you will use Currencies other than the Euro as the Bank Currency in Payment rows to the Supplier), you may need to specify an Exchange Rate Contract Number in that Supplier's Bank record. This will be exported in the <CtrctId> tag inside <XchgRateInf>.

    4. If a Supplier's Bank is not in your country, specify a BIC (SWIFT) in their Bank record, and enter the word "Foreign" in the Sort Key field.

    5. For your Suppliers' Banks, enter the country in which they are located in the Country field (in two-character ISO 3166 format).

  3. In the Contact records for each Supplier:

    1. Enter the address ensuring that you use the second and third Invoice Address fields. Both fields must be filled in for these address lines and the country to be exported (in the <PstlAdr> tag inside <Cdtr>). The country will be taken from the prefix in the Supplier's IBAN.

    2. Enter the Supplier's bank account number in IBAN format including two-character country prefix in the IBAN Code field.

      If the bank account number is not in IBAN format, enter it in the Bank Account or Bank Account 2 fields, and enter the Supplier's country in the Country field (in two-character ISO 3166 format).

    3. Enter the Supplier's Bank in the Account Operator field using 'Paste Special'.

  4. In the Payment Modes setting, enter your Bank on flip D of each Payment Mode using 'Paste Special' and ensure the Account (IBAN) is brought into the Bank A/C No field on flip A.
Payments
  1. Ensure the To Bank A/C on flip H of each row contains the relevant Supplier's IBAN. Usually this will have been copied from the Purchase Invoice being paid. If this field is empty, the Supplier's bank account number will be taken from the IBAN Code, Bank Account or Bank Account 2 fields in the Contact record for the Supplier. If the bank account number is not in the IBAN format, the tag <IBAN> in <CdtrAcct> will not be exported and instead the bank account number will be exported in the tag <Othr>.

  2. If you add a Bank Reference to a Payment row (flip H), it will be exported in the tag <Ref> inside <RmtInf>. The Bank Reference will be copied from the Reference in each Purchase Invoice being paid. In addition, the Supp. Inv. No. of the Purchase Invoice being paid will be exported in the tag <Ustrd> (also inside <RmtInf>). If the Purchase Invoice does not have a Supp. Inv. No., the text "TRANSFER" will be exported in <Ustrd>.

    If you export a Payment on a "Per Supplier" basis (points 7 and 9 below), the export function will check each row paying a particular Supplier for a Bank Reference. The first Bank Reference that it finds will be exported in the <Ref> tag. If no row has a Bank Reference, the <Ustrd> tag will be exported instead. It will contain a text string constructed from the Supp. Inv. Nos. of each Purchase Invoice, in the format Invoice No.: Supp. Inv. No, 1, Supp. Inv. No. 2. If any Purchase Invoice does not have a Supp. Inv. No. or if a Payment row is a Prepayment or On Account Payment, the text "TRANSFER" will be exported (e.g. <Ustrd>Invoice No.: TRANSFER, Supp. Inv. No. 2</Ustrd>).

  3. Select "Per Supplier" as the Payment Format on the 'Bank' card if appropriate.
Exporting
  1. Select "Shared" as the Bank Fees option in the 'Specify Banking File' window if appropriate. This will cause "SLEV" to be exported in the tag <ChrgBr>. You can use the Payment Settings setting to choose which option in the specification window will be selected by default.

  2. If a Payment record contains more than one row with the same Supplier, you can select One Payment per Supplier in the 'Specify Banking File' window if you want those rows to be grouped together as a single payment in the export file. If you select this option, all Payments will be exported on a One Payment per Supplier basis. If you do not select it, only those Payments where the Payment Format is "Per Supplier" (step 7 above) will be exported on that basis.

  3. When a Payment is exported on a "Per Supplier" basis, the <Ustrd> tag will contain a text string made up of references to each Purchase Invoice being paid. Usually, the Supp. Inv. No. of each Purchase Invoice will be exported in this tag in the format Invoice No.: Supp. Inv. No, 1, Supp. Inv. No. 2. If If any Purchase Invoice does not have a Supp. Inv. No., the text "TRANSFER" will be exported (e.g. Invoice No.: TRANSFER, Supp. Inv. No. 2).

  4. If a Payment record contains a row paying an international Supplier, the BIC (SWIFT) of the Supplier's bank will be exported in the tag <BIC> inside <FinInstnId> inside <CdtrAgt>. The payment to an international Supplier will be detected by comparing the country prefix in your IBAN (in the Company Info setting) with that in the Supplier's IBAN. If the Supplier does not have an IBAN, the country prefix in your IBAN will be compared with the Country in the Supplier's Bank record or in the Contact record for the Supplier. The Supplier's country will be exported in the tag <Ctry> inside <Dtls> inside <RgltryRptg>. These tags will not be exported when paying domestic Suppliers, unless you select Foreign Country Payment in the 'Specify Banking File' window or in a particular Payment record.
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Export functions in the Purchase Ledger and Integration modules:

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