Legal Record Numbers - Croatia
This page contains some guidance about how to configure the
Legal Record Numbers setting in order for Official Numbers to be generated correctly in Croatia. Please click the following links for details about using the setting in other countries:
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Flip A
- From Date, To Date
- Paste Special
Choose date
- The period when the Legal Record Number sequence can be used. Usually, this period should be a calendar year, but a number sequence can begin in the middle of a year (e.g. when taking over from a previous system, as shown in the first three rows in the illustration).
- Serie
- Enter a prefix to be used with every Official Number in the sequence. For example, referring to the illustration above, the first Invoice issued from the "RECEPTION" cash machine or till in 2015 will be given 1510001 as its Official Number (from row 7 in the illustration), the second one will be 1510002 and so on.
- In Croatia, there are no prefixes in Official Numbers that you can enter as the Serie. As you must specify a Serie in each row, you will need to enter identifiers such as the year, branch and/or terminal instead. You will not want the Serie to be included as part of the Official Number on printed documents, so use the "Official Serial Number without Serie" field in your Form Templates (instead of the "Official Serial Number" field).
- From, To
- Enter the first and last numbers of the Legal Record Number sequence. These fields can only contain numeric characters.
- Each number sequence must begin at 1 (unless a number sequence begins in the middle of a year, taking over from a previous system, as shown in the first three rows in the illustration).
- As Legal Record Number sequences in rows with the same Serie/Register/Selection combination must not overlap, even if the period is different, you should enter a different Serie for each year.
- The From and To numbers must contain the same number of digits: use leading zeros if necessary (for example, 0001).
- Register
- Paste Special
Choices of possible entries
- Use 'Paste Special' to specify the register in which the Legal Record Number sequence is to be used.
- You should set up Legal Record Number sequences for "All Invoices", "Bar Tab" and "POS Invoice" only.
- Selection
- Paste Special
Choices of possible entries
- The Selection field determines the moment when an Official Number will be assigned to each new record. In all cases, you should choose "At OK", so Official Numbers will be assigned to records automatically when you save them after marking them as OK.
- Local Machine
Paste Special Local Machines setting, Point of Sales/Restaurant/Technics module
- Each Local Machine (e.g. each cash machine or till) should have its own number sequence. When you create a new record (e.g. a new Invoice), the Official Number will be taken from the first valid Legal Record Number sequence for the Local Machine Code of the client machine you are using (set in the Local Machine setting in the User Settings module).
- Be careful not to enter more than one Legal Record Number for the same Register/Local Machine combination for the same period.
- Local Machine Codes can contain alpha and numeric characters (only alpha characters have been used in the illustration). When an Official Number is printed on documentation, it should include an element representing the cash machine or till on which it was generated. This element can only contain numeric characters. To comply with this requirement, you should enter a numeric code in the Terminal ID field on the 'POS' card in the Local Machine setting, doing so individually on each client machine. You can then include the "Terminal ID" field in your Form Templates, to ensure that the numeric Terminal ID will be printed.
Flip B
- No. per Page
- Always choose "Default" in this field.
- Chronology
- Always choose "Force" in this field. This will mean that you will need to enter all records that use a particular Legal Record Number sequence in chronological order. The date of a new record will need to be the same as or later than the date in the previous record entered. When the Official Number is on the point of being allocated to the record (i.e. "At OK"), a check for chronology will first be carried out. If the record fails the chronology check, you will be so informed and an Official Number will not be allocated.
Flips C and D are not used in Croatia.
Fields in Form Templates
On printed Invoices, POS Invoices and Bar Tabs, the Official Number should be printed using the format Number/Location/Terminal. When designing the Form Templates to be used when printing these records, use the following fields and text objects:
- Official Serial Number without Serie
- Prints the Official No. without the Serie and without leading zeros.
- /
- (add / to the Form Template as a text object)
- Location
- Prints the Location from the record being printed.
- /
- (add / to the Form Template as a text object)
- Terminal ID
- Prints the Terminal ID of the machine or till on which the Invoice was created, taken from the Local Machine setting in the User Settings module. The Terminal ID must only contain numeric characters.
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Settings in the Sales Ledger:
Go back to:
Introduction to Settings in the Sales Ledger
