Search HansaManuals.com HansaManuals Home >> Standard ERP >> Nominal Ledger >> Reports Previous Next Entire Chapter in Printable Form Search This text refers to program version 8.0 Balance Sheet - Special Features This web page describes the Side and Active/Passive options in the Balance Sheet line definitions.You can use these options to satisfy certain accounting and reporting requirements in various countries. The easiest way to describe these options is with the help of an example. In most companies, there are a number of reconciliation or suspense accounts, either assets or liabilities, which alternately can hold debit or credit balances. The accounting conventions of some countries only allow "pure" debit or credit accounts, and when a balance sheet is produced, it becomes necessary to move individual accounts back and forth between the active or the passive groups, depending on the current positive or negative balance. To complicate things even further, in some countries it is customary to distinguish between four different "states" of a book entry: Debit+, Debit-, Credit+ and Credit-. In modern western accounting systems, a book entry is either debit or credit, regardless of the class of the account, i.e. there is a simple arithmetic definition of balances. In those environments where all these special rules are used, the preparation of balance reports tends to become complicated and labour consuming. These special functions in Standard ERP allow the far-reaching automation of many of these routine tasks. This is how it works. Let us start with the following Nominal Ledger reports, showing the postings made to four Asset Accounts.
The Side options specify which balance figures will be shown in the report, as follows:
The Active/Passive options specify which Accounts will be included in the report, as follows:
The various combinations of Side and Active/Passive options are:
With Side:Credit and Active/Passive:Only Credit selected, the credit column totals for Accounts 702 and 703 will be shown, because those totals are positive (shown as negative in the report because the sign is changed for credit figures posted to Asset Accounts). The credit column totals for Accounts 704 and 705 are negative, so again these Accounts aren't included: With Side:Debit and Active/Passive:Only Credit selected, the debit column totals for Accounts 704 and 705 will be shown, because those totals are negative. The credit column totals for Accounts 702 and 703 are positive, so these Accounts aren't included: With Side:Credit and Active/Passive:Only Debit selected, the credit column totals for Accounts 704 and 705 will be shown, because those totals are negative (shown as positive in the report because the sign is changed for credit figures posted to Asset Accounts). The credit column totals for Accounts 702 and 703 are positive, so again these Accounts aren't included: --- Please click for details about:
Reports in the Nominal Ledger:
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