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This text refers to program version 7.2  

Introduction to Exports in the Purchase Ledger

The 'Exports' function allows you to export certain information from your Enterprise by HansaWorld database to tab-delimited text files from where you can incorporate it in word processing programs for mailmerge, in spreadsheets for further statistical analysis or in page make-up programs for incorporation in publicity material or published reports. Alternatively and depending on which Export option you choose, you can often import the information into other Enterprise by HansaWorld databases or Companies using the 'Automatic' and 'Manual file search' import functions in the System module. Remember that you can also print reports to disk, so most of the information that is stored in an Enterprise by HansaWorld is available to other applications via the medium of the text file.

To begin exporting, click the [Routines] button in the Master Control panel. A list of routines appears: click the [Exports] button in the list of routines to open the 'Exports' list illustrated below. This lists the Exports that you can produce from the Purchase Ledger. You can also use the Ctrl-E (Windows and Linux) or ⌘-E (Mac OS X) keyboard shortcut to open the 'Exports' list. Double-click the item that you need in the list. A specification window will then appear, where you can decide the contents of the exported text file. Click [Run] and a 'Save File' dialogue box will appear, where you can name the file and determine where it is to be saved. If you are exporting with the intention of importing into another Standard ERP database or Company using the 'Automatic' and 'Manual file search' Import routines, do not name the file with two leading minus signs/hyphens (e.g. --Data.txt). Information will not be imported from files named in this way.

There is also one Export function relevant to the Purchase Ledger in the Integration module. To use this function, you must log in as a Global User or Person whose Access Group explicitly grants full access to the Integration module. Change to the Integration module, and then proceed as described in the previous paragraph.

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Please click the links below for details about each export function:

• Introduction
  

• Banking File
  

• Intrastat Purchase Invoices UK
  

• Open Purchase Invoices
  

• P/L Liquidity List

Download:

• PDF document describing each Purchase Ledger export function

Go back to:

• Home page for Purchase Ledger manual
  

• Home page for HansaWorld Enterprise manual

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