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Payment Codes

Payment Codes are used in Sweden, where every payment to a beneficiary domiciled outside Sweden (in a foreign currency or in Swedish kronor) that exceeds a counter value stipulated by the National Tax Board (Riksskatteverket) must be reported to the Tax Board by the intermediary bank. Included in the report should be a Payment Code, a three-digit code representing a category (i.e. export/import, services etc.).

You should specify Payment Codes in the Contact records for Suppliers located outside Sweden. A Supplier's Payment Code will be transferred to any Purchase Invoices ('Accounts' card) and Payments (flip H) entered in their name. From there, the Payment Code will be included in Banking File exports if you produce them using the Foreign Country Payment option and if the Payment File Format you have specified in the Bank Transfer setting in the Purchase Ledger is Sweden - Handelsbanken.

Using the Payment Codes setting can help reduce errors when selecting Payment Codes in Contact records for Suppliers. Once you have listed Payment Codes in this setting, you will be able to use the 'Paste Special' function from the Payment Code field in a Contact record. This will help ensure the correct Payment Code (with the correct spelling) will be used. A complete list of Payment Codes can be found in the pdf file available at www.skatteverket.se .

To work with Payment Codes, first open the 'Settings' list by clicking the [Settings] button in the Master Control panel or using the Ctrl-S/⌘-S keyboard shortcut. Double-click 'Payment Codes' in the list. The 'Payment Codes: Browse' window is displayed, showing all Payment Codes previously entered. Double-click a record in the list to edit it, or add a new record by clicking the [New] button in the Button Bar. When the record is complete, save it by clicking the [Save] button in the Button Bar or by clicking the close box and choosing to save changes. To close it without saving changes, click the close box.

For each Payment Code, you can specify a Code, a Category and a Description. The Code will be included in Banking File exports, but the Category and Description are for information only.

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Settings in the Purchase Ledger:

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