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This text refers to program version 8.1  

Operations Menu - Purchase Invoice - Not Reconciled POs

This page describes the 'Not Reconciled POs' function on the Operations menu in the Purchase Invoice record window. If you are using iOS or Android, the 'Not Reconciled POs' function is on the Tools menu (with 'wrench' icon).

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The 'Not Reconciled POs' function may be useful for companies who receive shipments containing Items from many Purchase Orders, where it is not clear which Items belong to which Purchase Orders.

When you create a Goods Receipt in this situation, you will probably connect it to several Purchase Orders, using the PO No. and PO Row fields on flip I of the Goods Receipt. The Quantity on flip A of the Goods Receipt will default to the Purchase Order quantity: change this to the quantity received as normal. But, before doing so, enter the correct Purchase Order quantity in the PO Recon. field (again on flip I), with Comment if necessary. When you receive the Purchase Invoice, enter the Purchase Invoice quantity in the Inv. Recon. field, again on flip I of the Goods Receipt and again with Comment if necessary. You can enter the PO Recon. and Inv. Recon. quantities after you have marked the Goods Receipt as OK. When you create a Purchase Invoice from the Goods Receipt, you can use the 'Not Reconciled POs' function to produce a report comparing Goods Receipt, Purchase Order and Purchase Invoice quantities for the Item. The report also lists Purchase Order rows that have not been received or invoiced. If there is a discrepancy in the various quantities, the report may help you find the reason for the discrepancy or help you connect other unfulfilled Purchase Orders to the Goods Receipt or Purchase Invoice.

You must be using the Transfer Each Item Separately option in the Purchase Invoice Settings setting in the Purchase Ledger if you want to use this feature and, for the report to be as comprehensive as possible, you should create the Purchase Invoice from the Goods Receipt, not from the Purchase Order.[CT4]

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The Purchase Invoice register in Standard ERP:

• Introduction
  

• Entering a Purchase Invoice
  

• Entering a Purchase Invoice - Examples
  

• Preliminary Booking
  

• Inspecting Purchase Invoices, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Purchase Invoices
  

• Error Messages
  

• Printing Purchase Invoices
  

• Accruals in the Purchase Ledger
  

• Cash Notes in the Purchase Ledger
  

• Crediting Purchase Invoices
  

• Operations menu, including:
  
  • OK
    

  • Invoice Status
    

  • Balance
    

  • Add Retention
    

  • Add Withholding Tax
    

  • Open E-Purchase Invoice pdf
    

  • Open NL Transaction
    

  • Open Preliminary NL Trans.
    

  • Connect to Prepayment
    

  • Not Reconciled POs
    

  • Item Search
    

  • Open Tax Matrix
    

  • Print Cash IN-OUT
  
  
• Create menu

Go back to:

• Home page for Purchase Ledger manual
  

• Home page for Standard ERP manual

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