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This text refers to program version 8.1  

Create Menu - Payment - Cash Out

This page describes the 'Cash Out' function on the Create menu in the Payment record window. If you are using iOS or Android, the 'Cash Out' function is on the + menu.

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In some countries, outgoing cash transactions need to be recorded in a single register using a sequential number sequence. In Standard ERP, the Cash In register in the Cash Book module is used for this purpose. If a Payment represents a cash payment, you should use the 'Cash Out function to record it in the Cash Out register.

Before you can create a Cash Out record from a Payment, you must mark the Payment as OK and save. Then select 'Cash Out' from the Create menu (Windows/Mac OS X) or + menu (iOS/Android). The following window will appear, in which you can create a new Cash Out record:

A new record will be opened in a window entitled 'Cash Out: New'. This means that it has not yet been saved. After amendment if necessary, save the record in the Cash Out register by clicking the [Save] button (Windows/Mac OS X) or tapping √ (iOS/Android) in the Button Bar. You can then close it using the close box (Windows/Mac OS X) or by tapping < (iOS/Android). Alternatively, if you no longer require the Cash Out record, click [Cancel] or tap <. In either case, you will be returned to the Payment window.

A default Expense Account will be brought in from the Cash Book Settings setting in the Cash Book module. If you have not specified a default Expense Account in that setting, you will need to specify one in the Cash Out record before you can save it. The Payment Mode from the Payment will be transferred to the Cash Out record

If you tick the OK box and save the Cash Out record, a Nominal Ledger Transaction will be generated from it automatically if you have so determined in the Sub Systems setting in the Nominal Ledger, in the Payment Modes setting and in the Number Series - Cash Out setting. You will no longer be able to modify the Cash Out record.

You can create Cash Out records from Payments of all kinds, but if you only want to be to create them from those with Payment Modes of the "Cash" type, select the Cash Collection option in the Cash Book Settings setting. This refers to the Payment Mode in the header of the Payment record. You can set the Type of a Payment Mode on flip B of the Payment Mode window. The Cash Collection option also prevents you creating more than one Cash Out record from a Payment, and it prevents you changing the value of the Cash Out record (i.e. it ensures the values of the Payment and the Cash Out record are the same).

Please refer here for full details of the 'Cash Out: Inspect' window.

This function requires the Cash Book module to be present.

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The Payment register in Standard ERP:

• Introduction
  

• Entering a Payment
  

• Entering a Payment - Example
  

• Payments in Currency
  

• Reconciling Payments, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Payments
  

• Printing Payment Forms and Cheques
  

• Invalidating Payments
  

• Prepayments and On Account Payments
  

• Correcting Mistakes in Payments
  

• Withholding Taxes in the Purchase Ledger
  

• Operations menu
  

• Create menu, including:
  

• Cash Out
  

• E-Mail

Row menu Go back to:

• Home page for Purchase Ledger manual
  

• Home page for Standard ERP manual

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