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This text refers to program version 8.1  

Row Menu - Payment - Add Settlement Discount

This page describes the 'Add Settlement Discount' function on the Row menu in the Payment record window. If you are using iOS or Android, the 'Add Settlement Discount' function is on the Tools menu (with 'wrench' icon).

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A settlement discount is a discount offered to encourage the early payment of Invoices.

If you receive a Purchase Invoice that includes a settlement discount, you will usually enter it to the Purchase Invoice register using a Payment Term in which you have specified the terms of the discount (i.e. the discount percentage and the number of days from the Invoice Date for which the discount offer is valid). The value of the settlement discount will be placed in the Sett. Discount field, and the date by which you need to pay the Invoice will be placed in the Discount Date field (both on the 'Terms' card). Both values will be calculated but you can overwrite them if necessary.

When you pay the Purchase Invoice, you will enter the Purchase Invoice Number in a Payment row as usual. If the Transaction Date in the Payment is on or before the Discount Date, the calculation of the Sent Value will take the settlement discount into account, and a separate row for the discount will be added to the Payment automatically. Please refer here for details about how the discount will be calculated.

A settlement discount will not be calculated automatically and the discount row will not be added to the Payment if the Sett. Discount field in the Invoice is empty (usually this will be because you specified a Payment Term with no discount terms specified) or if the payment is too late. In this situation, you can add a settlement discount yourself using this 'Add Settlement Discount' function. Follow these steps:

1. Specify the Purchase Invoice Number in a Payment row. The Bank Amount and Sent Value will default to the full outstanding value:
   

   

2. Change the Sent Value to the figure paid (i.e. the Invoice Total less settlement discount).
   

   

3. Make sure the insertion point remains in the row. Open the Row menu by right-clicking (Windows) or ctrl-clicking (Mac OS X) the row number and select 'Add Settlement Discount' from the resulting menu. If you are using iOS or Android, select 'Add Settlement Discount' from the Tools menu (with 'wrench' icon). A new row will be added to the Payment, containing the phrase "Set. Disc". As a default, the Sent Value in this new row will be set to the figure that remains outstanding on the Invoice: you can change this figure as appropriate.
   

   

In both cases (automatic settlement discount, and a settlement discount added using this function), in the resulting Nominal Ledger Transaction, the Settlement Discount Account specified on the 'Creditors' card of the Account Usage P/L setting will be credited with the discount amount.

You can only use this function in a Payment that you have not marked as Ordered.

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The Payment register in Standard ERP:

• Introduction
  

• Entering a Payment
  

• Entering a Payment - Example
  

• Payments in Currency
  

• Reconciling Payments, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Payments
  

• Printing Payment Forms and Cheques
  

• Invalidating Payments
  

• Prepayments and On Account Payments
  

• Correcting Mistakes in Payments
  

• Withholding Taxes in the Purchase Ledger
  

• Operations menu
  

• Create menu
  

• Row menu, including:
  

• Add Settlement Discount
  

• Add Bank Fee

Go back to:

• Home page for Purchase Ledger manual
  

• Home page for Standard ERP manual

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