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Using Items with Varieties in Transactions

When you use an Item with Varieties in a transaction, you should usually enter the combined Item/Variety Number, as follows:
  • You should always enter the combined Item/Variety Number in any stock transaction (e.g. Delivery or Goods Receipt) and in an Invoice. If you only enter an Item Number, you will not be able to save the record.

  • There is no requirement to enter the combined Item/Variety Number in a Quotation. When you issue a Quotation, the Customer might not know precisely which Varieties they want. However, you can enter this information in a Quotation if it is known.

  • You should always enter the combined Item/Variety Number in an Order.

  • There is no requirement to enter the combined Item/Variety Number in a Purchase Order. When you create a Goods Receipt from a Purchase Order, you will not be able to mark the Goods Receipt as OK and save until you have entered the combined Item/Variety Number.

  • You can use Items with Varieties in the Production module (i.e. as components and as assembled Items). You must enter the combined Item/Variety Number in Recipes and Productions. There is no requirement to enter the combined Item/Variety Number in a Production Order if its Status is Created, but you must enter the combined Item/Variety Number before you can change its Stat