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Defining Varieties - Variety Subsets

A Variety Subset is a list of the Varieties that can be used with a particular Item. For example, an Item might have "COL,SIZ,STY" (Colour, Size, Style) as its Mask. Using a Subset would allow you to specify that the Item is only available in certain colours such as black and white, and will help prevent you using other colours with the Item by mistake. In this example, a suitable Subset might be "BLA,WHI;*;*", signifying that the Item is available in black or white, in all sizes and in any style.

As Subsets can be fairly complex strings, you may prefer to enter them in the Variety Subsets setting if it is likely you will use them with more than one Item or more than one Variety Mask. When you enter a new Item, you can choose the relevant Variety Subset using 'Paste Special' from the Variety Subsets field in the Item record. Similarly, when creating a new Variety Mask, you can choose the relevant Variety Subset using 'Paste Special' from the Subsets field on flip C in the Variety Masks setting.

To define a new Variety Subset, first ensure you are in the Stock module using the [Switch Module] button in the Navigation Centre. Then, if you are using Windows or Mac OS X, click the [Settings] button that's also in the Navigation Centre and double-click 'Variety Subsets' in the resulting list. If you are using iOS or Android, select 'Settings' from the Tools menu (with 'wrench' icon) and tap 'Variety Subsets' in the 'Settings' list. The 'Variety Subsets: Browse' window will appear, showing the Variety Subsets that you have previously entered. You can add a new record by selecting 'New' from the Create menu (Windows/Mac OS X) or the + menu (iOS/Android). When the record is complete, save it by clicking the [Save] button (Windows/Mac OS X) or tapping √ (iOS/Android) in the Button Bar. To close it without saving changes, click the close box (Windows/Mac OS X) or tap < (iOS/Android).

Code

Enter a code by which the Variety Subset can be identified. You can use up to ten characters.

Subset

Paste Special    Item Varieties setting, Stock module

List here the Varieties that are to be included in the Variety Subset.

The example illustrated above is a Subset that can be used with a Mask "COL,SIZ,STY" (Colour, Size, Style). Start by listing the allowable Varieties for the first Variety Group ("COL" in this case). Separate these Varieties with commas. Then, enter a semi-colon (;) to mark the division between the first and second Variety Groups. Then enter the allowable Varieties for the second Variety Group, again separated by commas, and so on. If every Variety in a particular Group can be used, enter an asterisk (*).

In this example, the Subset is "BLA,WHI;SM,LA;*". The first part of this Subset (up to the first semi-colon) signifies that the only colours available are BLA and WHI (black and white). The second part signifies that the only sizes available are SM and LA (small and large). The final part is an asterisk, signifying that all styles are available.

Whenever we enter a new Item record for which the Variety Subset is suitable, we can access it using 'Paste Special' from the Subsets field in the Item record. This will bring the Subset into the new Item record, helping ensure the correct Varieties are there and in the correct order.

If you need to use 'Paste Special' to enter several Varieties, type the comma or semi-colon before opening the 'Paste Special' list. This will cause the next Variety to be added to those already entered. Otherwise, the previous Variety will be overwritten.

Comment

Specify a name for the Variety Subset. This name will be shown in the 'Paste Special' list: it should therefore be descriptive enough to make the selection of the correct Variety Subset easy for all users.

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Varieties in Standard ERP:

• Introduction
  

• Defining Varieties, including:
  
  • Item Variety Groups
    

  • Item Varieties
    

  • Variety Sets
    

  • Variety Subsets
    

  • Variety Masks
    

  • Variety Settings
  
  
• Item Numbers of Items with Varieties
  

• Using Items with Varieties in Transactions
  

• Varieties and Reports
  

• Varieties and Barcodes

Go back to:

• Home page for Items and Pricing manual
  

• Home page for Standard ERP manual

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