Language:


Account Usage S/L - Sales Card

This page describes the 'Sales' card of the Account Usage S/L setting. Please follow the links below for descriptions of the other cards:
---

Domestic Sales A/C, Inside EU Sales A/C, Export Sales A/C
Paste Special     Account register, Nominal Ledger/System module
A Sales Account will be credited whenever you sell an Item, allowing you to record the levels of sales of different types of Items in the Nominal Ledger.

Use these fields to specify Sales Accounts for each VAT Zone, to be used if you have not specified Sales Accounts at the Item or Item Group level. Please refer here for full details about how a Sales Account will be chosen when you sell an Item (i.e. whenever you specify an Item in a row in an Invoice, Order, Quotation or other sales transaction).

You can change the name of the Inside EU Sales A/C field if it is not suitable. Using the VAT Zone Label setting in the Sales Ledger, you can replace the string "EU" with your own string (for example "SACU" in South Africa).

Dom. Settl. Discount, Inside EU Settl. Discount, Export Settl. Discount
Paste Special     Account register, Nominal Ledger/System module
In the event of an Invoice attracting a settlement discount when it is paid on time, the Account specified here will be debited with the discount amount in the Nominal Ledger Transaction resulting from the Receipt.

The appropriate Settlement Discount Account for the Zone of the Invoice being paid will be used.

Use the Payment Terms setting to configure settlement discounts.

Dom. VAT Code, EU VAT Code, Export VAT Code
Paste Special     VAT Codes setting, Nominal Ledger
The VAT Code will determine the Output VAT Account that will be credited whenever you sell an Item and the rate at which VAT will be charged.

Use these fields to specify VAT Codes for each VAT Zone, to be used if you have not specified VAT Codes at the Item or Item Group level. Please refer here for full details about how a VAT Code will be chosen when you sell an Item (i.e. when you specify an Item in a row in an Invoice, Order, Quotation or other sales transaction).

You can change the name of the Inside EU VAT Code field if it is not suitable. Using the VAT Zone Label setting in the Sales Ledger, you can replace the string "EU" with your own string (for example "SACU" in South Africa).

Dom. Tax Temp., Inside EU Tax Temp., Export Tax Temp.
Paste Special    Tax Templates setting, Nominal Ledger
In some countries, Tax Templates are used instead of VAT Codes. VAT Codes should be used where each sales and purchase transaction is taxed at a single rate, while Tax Templates should be used where different taxes and/or several tax rates are applied to one transaction.

If you need to use Tax Templates, you should select the Use Tax Templates for Tax Calculation option in the Transaction Settings setting in the Nominal Ledger. Wherever a VAT Code field would appear, this option will cause a Tax Template field to appear instead. Having done so and having entered your Tax Templates in the Tax Templates setting also in the Nominal Ledger, you should use these fields to specify Tax Templates for each VAT Zone, to be used if you have not specified Tax Templates at the Item or Item Group level. Please refer here for full details about how a Tax Template will be chosen when you sell an Item (i.e. when you specify an Item in a row in an Invoice, Order, Quotation or other sales transaction).

You can change the names of two of these fields if they are not suitable. Using the VAT Zone Label setting in the Sales Ledger, you can replace the string "EU" with your own string (for example "SACU" in South Africa).

Register Cash Sales in Fiscal Control Unit
This option should only be used in Sweden, where it is a legal requirement that all cash or credit card payments in shops should be made through a certified Point of Sale (POS) solution that contains a fiscal control unit. The control unit will record these payments, which can later be read by tax authorities to ensure that a shop's sales have been registered and reported correctly.

The fiscal control unit supported by Standard ERP is the CleanCash Type A from RetailInnovation. Each client or Till likely to receive cash or credit card payments should be connected to a CleanCash Type A unit via an RS232 serial cable. Standard ERP does not currently support the CleanCash Types B and C units.

Select this option if you need cash and credit card payments to be recorded in CleanCash Type A fiscal control units. This option applies to Sales Ledger Invoices with a “Cash” Type Payment Term (i.e. Sales Ledger Cash Notes), while a similarly named option in the POS Settings setting applies to POS Invoices. Please refer to your local HansaWorld representative for more details. If you are using this option, you will not be able to change Item Descriptions and Unit Prices in Invoices.

If you use this option without connecting a fiscal control unit (e.g. you are outside Sweden), you will be shown the message "Serial Port Device not defined" when you try to save an Invoice with a "Cash" Type Payment Term (Payment Terms are described here).
---

Settings in the Sales Ledger: