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Purchase Order Journal

This report shows registered Purchase Orders. You can make selections for a range of Purchase Orders, for a period, or for a specific Supplier.

When printed to screen, the Purchase Order Journal has the HansaWorld Enterprise Drill-down feature. Click on any Purchase Order Number to open an individual Purchase Order record.

Period
Paste Special    Reporting Periods setting, System module
Enter the start and end dates of the reporting period.

Purchase Order No
Range Reporting    Numeric
Use this field to limit the report to a single Purchase Order, or range of Purchase Orders.

Supplier
Paste Special    Suppliers in Contact register
To limit the report to Purchase Orders to a single Supplier, enter a Supplier Number here.

Classification
Paste Special    Contact Classifications setting, CRM module
Enter a Classification Code in this field if you want to list Purchase Orders issued to Suppliers with a certain Classification. If the field is empty, Purchase Orders issued to every Supplier, with and without Classification, will be included in the report. If you enter a number of Classifications separated by commas, only Purchase Orders issued to Suppliers featuring all the Classifications listed will be shown. If you enter a number of Classifications separated by plus signs (+), Purchase Orders issued to Suppliers featuring at least one of the Classifications listed will be shown. If you enter a Classification preceded by an exclamation mark (!), Purchase Orders issued to Suppliers featuring any Classification except the one listed will be shown.

For example:
1,2
Lists Purchase Orders issued to Suppliers with Classifications 1 and 2 (including Suppliers with Classifications 1, 2 and 3).

1+2
Lists Purchase Orders issued to Suppliers with Classifications 1 or 2.

!2
Lists Purchase Orders issued to all Suppliers except those with Classification 2.

1,!2
Lists Purchase Orders issued to Suppliers with Classification 1 but excludes those to Suppliers with Classification 2 (i.e. Purchase Orders issued to Suppliers with Classifications 1 and 2 are not shown). Note the comma before the exclamation mark in this example.

!1,!2
Lists Purchase Orders issued to all Suppliers except those with Classification 1 or 2 or both. Again, note the comma.

!(1,2)
Lists Purchase Orders issued to all Suppliers except those with Classifications 1 and 2 (Items with Classifications 1, 2 and 3 will not be listed).

!1+2
Lists Purchase Orders issued to Suppliers without Classification 1 and those with Classification 2 (Purchase Orders issued to Suppliers with Classifications 1 and 2 will be listed).

(1,2)+(3,4)
Lists Purchase Orders issued to Suppliers with Classifications 1 and 2, and those with Classifications 3 and 4.
Classification Type
Paste Special    Classification Types setting, CRM module
Enter a Classification Type in this field if you want to list Purchase Orders issued to Suppliers with a Classification belonging to that Type. If the field is empty, Purchase Orders issued to all Suppliers, with and without Classification, are included. If you enter a number of Classification Types separated by commas, Purchase Orders issued to Suppliers featuring a Classification belonging to any of those Types will be shown.

P/Order Class
Paste Special    Purchase Order Classes setting, Purchase Orders module
Enter a Purchase Order Class code to limit the report to Purchase Orders of a single Class.

Location
Paste Special    Locations setting, Stock module
Use this field to limit the report to Purchase Orders for Items intended for a single stock Location (specified on the 'Del Address' card of the Purchase Order).

Function
Use these options to specify the level of detail in the report.
Overview
The default setting for this report is Overview, which results in a report with the most important order journal data in a table format.

Detailed
Clicking this button will result in a report with all available data.