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Locking

This setting allows you to close an accounting period to prevent the further entry of new or corrected transactions. This is done by specifying a cut-off date. Once this has been done, no transactions whose Transaction Date is on or before the cut-off date will be permitted. Because Locking is carried out by specifying a single date, months or periods must be locked chronologically.

Hansa does not force you to close months or periods, but this setting allows the use of such a feature if necessary.

Lock TR
If a date has been entered in this field, the entry of Transactions whose Transaction Date is on or before this date will not be permitted. This applies only to Transactions entered directly to the Transaction register in the Nominal Ledger.

If it is discovered that a Transaction which falls within a closed month contains an error, it can only be corrected using the 'Correction Mark' function. Please refer to the Correcting Transactions page for full details.

If an attempt is made to enter a Transaction whose Transaction Date is on or before the Lock TR date, the following warning is shown:

Warn TR
If a date has been entered in this field, a warning will be displayed on the entry of Transactions whose Transaction Date is on or before this date. This applies only to Transactions entered directly to the Transaction register in the Nominal Ledger.

If an attempt is made to enter a Transaction whose Transaction Date is on or before the Warn TR date, the following warning is shown:

Not Prel TR
If Preliminary Transactions are allowed (this is controlled in the Transaction Settings setting in the Nominal Ledger) and a date has been entered to this field,