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Prices

A Price List in Standard ERP consists of two elements: the Price List itself and the individual prices. The Price List itself consists of the basic details of each Price List (the name, Currency, period of validity, etc). Depending on the Type of a Price List, the prices that it contains can be stored in the Price register or in the Qty Dependent Prices setting, both also in the Pricing module.

This page describes the Price register and the Qty Dependent Prices setting. Please refer here for details about the Price List register.

A Price List can belong to one of three Types:

  • A "Discount" Price List will contain a single price for each Item. These prices will be stored in the Price register.

  • A "Qty Dep Values" Price List can contain several prices for each Item, allowing you to charge different prices for an Item depending on the quantity that you sell. In this case, the prices are not stored in the Price register but in the Qty Dependent Prices setting.

  • A third Type of Price List, the "BuyBack" Price List, allows you to sell Items to Customers and then receive a refund from the Supplier. For example, if you sell an Item to a Customer in education at a special price, you may be able to receive a refund from the Supplier. Prices in a "BuyBack" Price List will be stored in the Price register. Please refer here for details about "BuyBack" Price Lists.
The Price register and the Qty Dependent Prices setting will both usually contain one record for each Item/Price List combination. In the case of the Price register you can create separate records for specific Customers.

Creating prices depends on the Type of the Price List, as follows:

  1. If the Type of the Price List is "Discount", you can enter prices to the Price register yourself, but in most cases you will use the 'Calculate Prices' Maintenance function in the Pricing module to have them created at one stroke. If any factor influencing your Prices changes (e.g. there is a change in exchange rates, or you have changed the Base Prices in your Item records), you can run the 'Calculate Prices' function again to update the existing Prices and to create any new ones that may be necessary.

    Please refer here for details about the 'Calculate Prices' function and here for details about the Price register and entering prices yourself.

  2. If the Type of the Price List is "Qty Dep Values", you should not use the 'Calculate Prices' function. You should enter prices in the Quantity Dependent Prices setting yourself.

    Please refer here for details about the Quantity Dependent Prices setting.

  3. If the Type of the Price List is "BuyBack", you can again use the 'Calculate Prices' function to create records in the Price register. This time, the function will create Price records in which the Price field is empty and the BuyBack Cost is the Cost Price of the Item. If the Type of a Price List is "BuyBack", an empty Price field means the Item's Base Price will be the price charged to Customers (this does not apply to "Discount" Price Lists). In each Price record as necessary, change the BuyBack Cost to the discounted Cost Price (i.e. to the final cost after Supplier refund). For this reason, re-running the 'Calculate Prices' function will not update existing Price records for "BuyBack" Price Lists.
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The Pricing module in Standard ERP: