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Placing Buttons, Tools and Functions in the POS Invoice Window

This page describes in outline the placing of buttons, tools and functions in the POS Invoice window. For detailed descriptions about each function, please refer here. If you will need cashiers to be able to activate some tasks and functions using keyboard commands, please refer here for details about configuring these commands.

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Illustrated below is the POS Invoice window as it will appear in a new installation of Standard ERP:

As shown in the illustration, only one button, a "parent button" (marked “Page 1”), is visible. At the moment there is no function attached to this button. Below this button, there is an empty area that is termed the "button area" in this documentation. This is where you will place the buttons that cashiers will use to process each POS Invoice. An example is shown below:

If you need more buttons than will fit in this area, you can create a second set of buttons. Each button can therefore perform one of two operations:
  • It can activate a particular function; or

  • It can replace the set of buttons that is currently visible with a different set.
You should spend some time planning the structure of your sets of buttons. When a cashier creates a new POS Invoice, that cashier will need buttons representing the most important and commonly-used tools and functions to be visible immediately. For example, you might need buttons to activate cash and credit card payments always to be available. But, if cashiers will add Items to POS Invoices by scanning the Items' barcodes, then buttons that they can use to find Items by Item Number or Name will be less necessary and won't need to be visible immediately. As an absolute minimum, you will need a button to register payment, a "Finish" button and, if you are using work sessions, buttons to open and close work sessions.

An example button structure is illustrated below:

In this example, the buttons in the first row will be visible in each new POS Invoice. A cashier can touch or click the buttons marked "Payment", "User Functions" or "Manager Functions" if they need to see a different set of buttons. For example, the "User Functions" button will cause the initial set of buttons to be removed, to be replaced by the buttons in the third row in the illustration. A second parent button will also be added to the POS Invoice, to remind the cashier where they are in the structure. This is illustrated below:

If the cashier needs to get back to the initial set of buttons, they should touch or click the first parent button.

You can include a button more than once in the structure (in the example, this has been done with the "Finish" and "Scan Loyalty Card" buttons).

Use the POS Buttons setting to design your sets of buttons. This setting is available in the Point of Sales and Restaurant modules. You should enter a separate record in this setting for each set of buttons that you need.

Window Class
Paste Special    Choice of possible entries
Using 'Paste Special', specify the window in which the set of buttons will be used. The following options are available:
Touch Screen Invoice - POS
The set of buttons will be used in POS Invoices.

Bar Tab
The set of buttons will be used in Bar Tabs in the Restaurant module.

Touch Screen Invoice - SL
Not used.
The remainder of this page will assume you have chosen "Touch Screen Invoice - POS" as the Window Class.

Page
Use this field to assign a unique identifying code to the POS Button record.

In most cases, you can use an arbitrary code. However, you must have one POS Button record in which the Page is "1" as shown in the illustration (described as a "Page 1" record in this documentation). This record will contain the buttons that will be displayed in new POS Invoices.

Group
Paste Special    POS Button Groups setting, Point of Sales/Restaurant module
Use this field to assign a POS Button record to a Button Group.

Button Groups allow you to use different sets of Buttons in different circumstances. For example in a restaurant you might need different sets of buttons to appear on the tills in the food area compared to the tills in the bar. In this case, you would create one POS Button Group for the food area and one for the bar. Then, create the POS Button records that you need, assigning them each to the relevant Button Group (i.e. use this field to assign each POS Button record to the food area or to the bar). Then, assign each till to a Button Group using the POS Button Group field in the Local Machine setting in the User Settings module. Buttons designed for the food area will not be used on tills in the bar and vice versa.

If you are using Button Groups, you must have a "Page 1" record for each Button Group. Continuing the example, the "Page 1" record for the food area will contain the buttons that will be displayed in new POS Invoices created on tills in the food area, while the "Page 1" record for the bar will contain the buttons that will be displayed in new POS Invoices created in the bar.

Comment
This Comment will be used as the button label for the button above the button area (i.e. as the button label for the parent button). In the example illustrated above, "Main" will replace the default label, "Page 1".

Key, Modifiers
Paste Special    Choice of possible entries
As an option, use the Key field to specify a Function Key that a cashier can use to activate the set of buttons. In practice, it is only useful to do this for the set of buttons attached to the parent ("Page 1") button, because this button is always visible above the button area and therefore the Function Key will always be active.

Be sure to choose a Function Key that isn't already used by the operating system. If necessary, add a Modifier to the Function Key (e.g. Ctrl or Shift).

Use the matrix that takes up the majority of the 'POS Button: New' window to list the buttons that you want to be included in the set of buttons. In the "Page 1" POS Button record, these are the buttons that will be shown each time on opening a new POS Invoice.

The buttons will be shown in the POS Invoice in the order in which you list them in the POS Button record. The first four buttons in the list in the POS Button record will appear in the first row of buttons in the POS Invoice, and so on.

Each row in the matrix represents a single button, with the following attributes:

Button Type
Paste Special    Choice of possible entries
Use 'Paste Special' to specify the task or function that should be carried out when the cashier touches or presses the button. Please refer to the 'POS Button Types’ page for descriptions of each option.

Code
Paste Special    Depends on Button Type
Depending on the Button Type you have chosen in the field to the left, you may need to make an entry in this field. For example, if the Button Type is "Display Page", use this field to specify the Page that is to be displayed when the cashier touches or presses the button. If the Button Type is "Cash", "Credit Card" or "Loyalty Points Payment", use 'Paste Special' to choose a Payment Mode for the payment. Please refer to the descriptions of the individual Button Types (index here) for more details about using this field with specific Button Types.

Colour
Paste Special    Choice of possible entries
Choose a colour for the button, to be used in the POS Invoice window.

Key, Key Modifiers
Paste Special    Choice of possible entries
As an option, use the Key field to specify a Function Key that a cashier can use instead of pressing the button.

Be sure to choose a Function Key that isn't already used by the operating system. If necessary, add a Modifier to the Function Key (e.g. Ctrl or Shift).

Label
Enter the name of the button, as it will appear in the POS Invoice window.

Printer
Paste Special    Printers setting, System module
This field will only be used if the Window Class in the header is "Bar Tab" and if the Button Type is "Display Page" or "Item". When a waiter prints a Bar Tab, you can use this field to specify that specific Items on the Bar Tab will be printed on particular printers in the kitchen. You can do this for an individual Item (by specifying a Printer in a row in which the Button Type is "Item"), or you can do this for a selection of Items (by specifying a Printer in a row in which the Button Type is "Display Page").

Picture
Paste Special    POS Button Pictures setting, Point of Sales module
If you need a picture or image to appear in a button instead of a Label, choose a record in the POS Button Pictures setting here. You should have attached the picture or image to that POS Button Picture record, as described here. The image can be a JPG or PNG file (BMP is also supported on Windows clients only, but using BMP files is not recommended because their size can have a detrimental effect on the speed with which the button will be drawn). If you need to use POS Button Pictures, you should also select the Item Pictures on Buttons option on the 'POS’ card in the Local Machine setting in the User Settings module. You may also want to change the default button size, which you can do using the Button Width and Button Length fields in the same setting. As the Local Machine setting is stored separately in each client database, you will need to make these changes on each till or cash machine.
After saving the example POS Button record illustrated above, each new POS Invoice will contain the following buttons:

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Configuring the POS Invoice WIndow:

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