Entering a Contract - Pay. Terms Card
This page describes the fields on the 'Pay. Terms' card of the Contract record. Please follow the links below for descriptions of the other cards:
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- Pay Term
- Paste Special
Payment Terms setting, Sales/Purchase Ledger
- Default taken from Contact record for the Customer (Sales Pay. Terms)
- The Payment Terms registered for this Customer in the Customer register are entered as a default by Standard ERP. These will be transferred to any Invoices raised from the Contract. In addition simply to ensuring that the correct Payment Terms appear on Invoices (in the Language of the Customer if necessary), entering basic Payment Terms records using the Sales Ledger setting can enable a system of early settlement discounts to be established.
- Salesman
- Paste Special
Person register, System module
- Default taken from Contact record for the Customer
- The Salesman responsible for the Contract should be registered here. Once Invoices have been raised, there are many reports in the Sales Ledger module that can be broken down by Salesman. It is also possible to assign commission on Items sold, using the Bonus % field on the 'Pricing' card of the Item screen.
- Our Ref.
- Use this field if you need to identify the Contract by means other than the Contract Number. A default will be taken from the Our Ref field on the 'Sales' card of the Person record of the current user. References entered will appear on any Invoices created from the Contract.
- Attn.
- Paste Special
Contact Persons in the Contact register
- Default taken from Contact record for the Customer
- Record here the person for whose attention this Contract is to be marked. The 'Paste Special' will list the Contact Persons belonging to the Customer.
- Telephone, Fax
- Default taken from
Contact record for the Customer
- The Customer's telephone and fax numbers, as entered on the 'Contact' card of the Customer record.
- Credit Card
- Paste Special
Credit Card register, Cheques module (if installed)
- If the Contract will be paid using a credit card, enter its number here. Known credit card numbers for each Customer can be stored in the Credit Card register in the Cheques module.
- Authorisation
- If the Contract will be paid using a credit card, record the authorisation code here once it has been obtained.
- Project
- Paste Special
Project register, Job Costing module
- This field allows you to link the Contract to a Project. If you enter a Project in this field, that Project will be copied to any Invoices raised from the Contract. This will enable those Invoices to be included in the GP, Projects report.
- Create
- Default taken from
Contract Settings setting
- Use these options to specify whether the 'Invoice' function on the Create menu and the 'Create Contract Invoices' Maintenance function should create Invoices or Sales Orders from the Contract.
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The Contract register in Standard ERP:
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