Companies and the Consolidation Module

Working in the Mother Company and referring to the Modules, Users and Companies and Changing and Adding Companies pages, enter as many Companies as necessary. Ideally, you should do this when installing Hansa, before applying for a database key. However, you can add Companies can be added, but remember that you will need to apply for a new database key each time.

You should add new Companies using the Company register in the System module. In the example used in these web pages, the Mother Company has two Daughter Companies. The second Daughter Company has its own Daughter. Company names have been chosen so that they can clearly be identified in the illustrations:

When adding new Companies to the Company register, remember that the "Default.txt" text file must be present in the same folder as the Hansa application. Hansa will use this file to import some basic settings to the new Companies. Remember too that for security reasons, Hansa will shut down after any changes or additions have been made in the Company register. Restart the program to continue working. In multi-user systems, you will need to close your client, restart the server and then restart the client after adding Companies. For this reason, make sure there are no other users logged in to your system when you add new Companies.

If you want to use the same Chart of Accounts, Objects etc. in all Companies, enter them to one Company and then export them to text files using the 'System Data' Export function in the System module. Customers can be exported using the 'Base Registers' Export, and Items using the 'Item Base Registers' Export, both in the System module. Change to another Company using the 'Company' function on the File menu, and then import the text files using the 'Automatic' or 'Automatic manual file search' Import functions in the System module. Then make any Company-specific changes required. Alternatively, you can share these registers as described here. This method will mean the contents of the shared register will always be the same in every Company, and Company-specific variations will not be possible. For consolidation purposes, it might be useful to share the Customer and Item registers, but it is unlikely that you will want to share the Account register. Sharing this register will mean that it will not be possible to link Daughter Company Accounts to different Mother Company Accounts.