Cost Price Variance Alerts
This page describes the Cost Price Variance Alerts setting in the Business Alerts module.
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The Cost price variance Alerts setting allows for a responsible Person or Persons to be notified whenever an attempt is made to mark as OK and save a Goods Receipt in which at least one Item is being received into stock with an unusual cost. The notification will be by Mail and To Do Activity: the Activity will ensure the need to check and approve the Goods Receipt will appear in the responsible Person's Task Manager as a reminder. The Goods Receipt will be attached to the Mail and the Activity. An unusual cost is a Cost Price in a Goods Receipt row that is greater or less than the Weighted Average of the Item in question by a specified percentage.
If you want to use this feature, follow these steps:
- Specify a Responsible Person or Persons in each Location. This Person or Persons will receive the Cost Price Variance Alerts.
- Ensure that every Person who will save Goods Receipts that have been marked as OK has a Mailbox.
- Configure the Cost Price Variance Alerts setting as described below.
You can also prevent the saving of Goods Receipts that have been marked as OK and that contain an unusual cost. To do this, assign every Person who works with Goods Receipts to
Access Groups in which you have granted Full access to the 'Disallow Cost Price Variance on Goods Receipt' Action.
If no notification Mail is created when expected, the probable reason is that the Person attempting to save the Goods Receipt does not have a Mailbox.
The Cost Price Variance Alerts setting contains the following options and fields:
- Create alert email when item cost on GRN is higher than previous by more than defined %
- Tick this box if you would like a Mail to be sent to the Responsible Person(s) in the relevant Location whenever an attempt is made to save a Goods Receipt that has been marked as OK and in which in which at least one Item is being received with an unusual cost. A To Do Activity for the Responsible Person(s) will be created as well.
- If you want to prevent the saving of Goods Receipts but do not need notifications to be sent, enter an Allowed Cost Price Variance % below but do not select this option. The 'Disallow Cost Price Variance on Goods Receipt' Access Group Action will use the Allowed Cost Price Variance % to prevent saving when necessary.
- Allowed Cost Price Variance %
- Specify here the variance percentage that should trigger the sending of a notification Mail and creation of a notification To Do Activity.
- For example if you enter 50% here, notifications will be sent when a Goods Receipt contains a Cost Price that is more than 50% higher or lower than the Weighted Average of the Item in question.
- If you do not enter a percentage, notifications will be sent from every Goods Receipt except those where all Cost Prices are the same as the Weighted Averages of the Items in question.
- Notifications will not be sent for Items that are not in stock.
- Std. Text
- Paste Special
Standard Text register, CRM module
- Specify here the Code of a record in the Standard Text register in the CRM module. This record should contain the text of the message that will be included in the notification Mail and To Do Activity.
When you have finished working with this setting, click the [Save] button (Windows/macOS) or tap √ (iOS/Android) to save the changes and close the window. To close the window without saving changes, click the close box (Windows/macOS) or tap < (iOS/Android).
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Settings in the Business Alerts module:
Go back to:
Introduction to Settings in the Business Alerts Module
