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Operations Menu - Production Order - Finish Batch

This page describes the 'Finish Batch' function on the Operations menu in the Production Order record window. If you are using iOS or Android, the 'Finish Batch' function is on the Tools menu (with 'wrench' icon).

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The purpose of a Production Order is solely to organise and schedule Productions, including allocating the work to the appropriate Machines. Production Orders do not control the assembly process itself, and nor do they update stock levels of the Input and Output Items or the stock valuation in the Nominal Ledger. These tasks belong to Productions. So, when a Production Order reaches the front of the queue for a Machine and it is time for work to begin, you should use this function to create a Production from it.

When you select the function, a new record will be created in the Production register. It is opened in a new window, entitled 'Production: New'. This means that it has not yet been saved. After amendment if necessary, save the record by clicking the [Save] button (Windows/macOS) or tap √ (iOS/Android). Alternatively, if you no longer require the Production, click [Cancel] or tap <.

Virtually all the information entered for the Production Order is transferred to the appropriate fields of the Production, reducing the typing load and minimising the risk of error. The End Date in the new Production will be the current date, while the Start Date and the Start and End Times will be empty. The Qty in the header of the Production will be the Qty from the Production Order or, if you have not entered a Qty in the Production Order, the Standard Batch quantity from the Recipe. If the Qty in the Production Order and the Standard Batch are both blank, the Qty in the header of the Production will also be blank. If the Production Order does not have a Recipe, the Qty in the Production header will be one. If you are using the Production Lines hold Actual Qty option in the Production Settings setting, the In and Out Quantities in the Production rows will be recalculated (Qty in the header * In or Out Quantity from the Recipe row), as the Production Lines hold Actual Qty option does not apply to Production Orders.

There is no control over how many Productions you can create from an individual Production Order. You will therefore need to monitor progress of the Production Order carefully. One tool you can use is the 'Production Order Status' function, also on the Operations menu of the Production Order. When the assembly process is complete (i.e. when there is a sufficient number of Productions for the Qty in the header of the Production Order, and these Productions are all Finished), mark the Production Order as Finished and save it. This will remove the Production Order from the queue, and will also prevent the creation of further Productions.

If the function does not create a Production when expected, the probable reasons are:

1. The Status of the Production Order is not Accepted or Started.
   

2. You have not specified a Machine in the Production Order.
   

3. There is no valid record in the Number Series - Productions setting. This problem will usually occur at the beginning of a new year.

If the In and Out Quantities in the new Production are all zero, the probable cause is that the Qty in the Production Order and the Standard Batch in the Recipe are both blank and therefore the Qty in the Production header will also be blank. If you are using the Production Lines hold Actual Qty option in the Production Settings setting, this will cause the In and Out Quantities all to be zero.

If you need to monitor the Productions that you have created from a Production Order, use the 'Production Order Status' function on the Operations menu (Windows/macOS) or Tools menu (iOS/Android).

Please refer to the description of the Production register here for more details about Productions.

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The Production Order register in Standard ERP:

• Introduction
  

• Entering a Production Order
  

• Operations menu, including:
  
  • Move in Queue
    

  • Finish Batch
    

  • Production Order Status

See also:

• Scheduling Productions - Production Orders and the Resource Planner
  

• The Production Time Entry Interface

Go back to:

• Home page for Production manual
  

• Home page for Standard ERP manual

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