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Create Menu - Reservation - Sub Reservation

This page describes the 'Sub Reservation' function on the Create menu in the Reservation record window. If you are using iOS or Android, the 'Sub Reservation' function is on the + menu.

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A Group Reservation is a special type of Reservation that you can use to gather several individual Reservations together for administrative purposes such as checking in, invoicing and checking out. For example, a family may create two Reservations to hire two Rooms for the parents and for the children. You can assign these two Reservations to a third Reservation (a "Group Reservation"), so that they will be invoiced together. They can be checked in together or separately, and checked out together or separately. The two Room Reservations will then become "Sub Reservations".

You may need to create a Sub Reservation from a Reservation in the following circumstances:

1. You need an existing Reservation to be converted into a Group Reservation. You can only convert a Reservation to a Group Reservation if it has at least one Sub Reservation. Creating the Sub Reservation from the existing Reservation will fulfil this requirement.
   

   To do this, open the existing Reservation in a record window and select this 'Sub Reservation' function from the Create menu (Windows/macOS) or + menu (iOS/Android). The Group field in the new Sub Reservation will be filled in automatically with the Reservation Number of the existing Reservation. After saving the new Sub Reservation, you can use the 'Create Group Reservations from Mother Reservations' Maintenance function to convert the original Reservation into a Group Reservation.
   

2. You need to add a new Reservation to an existing Group. You can do this in two ways:
   
   1. Open the Group Reservation in a record window and select 'New Sub Reservation' from the Create or + menu.
      

   2. Open one of the existing Reservations in a record window and select this 'Sub Reservation' function from the Create or + menu.

   In both cases, the Group field in the new Sub Reservation will be filled in automatically with the Reservation Number of the Group Reservation.

Please refer here for more details about Group Reservations.

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The Reservation register in Standard ERP:

• Introduction and Workflow
  

• The 'Reservations: Browse' Window
  

• Entering a Reservation
  

• Guest Accounts (Folios)
  

• Adding and Managing Items on Guest Accounts (Folio Items)
  

• Work in Progress (WIP)
  

• Operations Menu
  

• Create Menu, including:
  
  • Email
    

  • Down Payment
    

  • Invoice
    

  • Sub Reservation

Go back to:

• Home page for Hotel module manual
  

• Home page for Standard ERP manual

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