Guest List
This page describes the Guest List report in the Hotel module.
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The Guest List report is a list of Guests in the Guest register. The Guest register is a subset of the Contact register: a Guest is a Contact record in which the Guest check box is ticked.
- Class
- Paste Special
Contact Classifications setting, CRM module
- If you need the report to list Guests with a particular Classification, specify that Classification here. If this field is empty, all Guests, with and without Classification, will be included in the report. If you enter a number of Classifications separated by commas, only Guests featuring all the Classifications that you list will be included. If you enter a number of Classifications separated by plus signs (+), Guests featuring at least one of the Classifications listed will be included. If you enter a Classification preceded by an exclamation mark (!), Guests featuring any Classification except the one listed will be included.
- For example:
- 1,2
- Includes Guests with Classifications 1 and 2 (including Guests with Classifications 1, 2 and 3).
- 1+2
- Includes Guests with Classifications 1 or 2.
- !2
- Includes Guests except those with Classification 2.
- 1,!2
- Includes Guests with Classification 1 but excludes those with Classification 2 (i.e. Guests with Classifications 1 and 2 are not included). Note the comma before the exclamation mark in this example.
- !1,!2
- Includes Guests except those with Classification 1 or 2 or both. Again, note the comma.
- !(1,2)
- Includes Guests except those with Classifications 1 and 2 (Guests with Classifications 1, 2 and 3 will not be included).
- !1+2
- Includes Guests without Classification 1 and those with Classification 2 (Guests with Classifications 1 and 2 will be included).
- (1,2)+(3,4)
- Includes Guests with Classifications 1 and 2, and those with Classifications 3 and 4.
- 1*
- Includes Guests with Classifications beginning with 1 (e.g. 1, 10, 100).
- 1*,!1
- Includes Guests with Classifications beginning with 1 but not 1 itself.
- *1
- Includes Guests with Classifications ending with 1 (e.g. 1, 01, 001).
- 1*,*1
- Includes Guests with Classifications beginning and ending with 1.
- Cust. Category
- Paste Special
Customer Categories setting, Sales Ledger
- If you need the report to list Guests belonging to a particular Category, specify that Category here.
- Function
- Use these options to control the level of detail that you want to be shown in the report.
- Overview
- The Overview is a list of Guests showing for each one the Email Address and the Mobile, Phone and Fax Numbers:
- Detailed
- In addition to the information shown in the Overview, the Detailed version of the report shows the Profession, Classifications and Invoice and Delivery Addresses of each Guest:
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Go back to:
Introduction to Reports in the Hotel Module
