Entering a Rental Reservation - Periodic Charges Card
This page describes the fields on the 'Periodic Charges' card in the Rental Reservation window. Please follow the links below for descriptions of the other cards:
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- Inv. Item
- Paste Special
Item register
- The Invoice Item determines the rate for renting the Item, shown in the Periodic Price field below. It also determines the Sales Account and VAT Code that will be used in the Invoice for the rental.
- When you specify a Serial Number in the header, the Invoice Item will be brought in from the relevant Rental Item record. If there is a record for this Invoice Item in combination with the Rental Charge Type in the Basic Rental Price Lists setting and you have specified an Item in the Invoice This Item field in that record, that Item will be copied here instead.
- The Invoice Item must be a Plain or Service Item.
- Qty
- The Qty is the number of times the Invoice Item will be charged for each charge period. For example, if the Qty is 2 and the charge period is daily, the Invoice Item will be charged twice per day (i.e. the Periodic Price below will be charged twice per day). The charge period will be determined by the Rental Charge Type specified in the header.
- By default, the Qty will be 1. If there is a record in the Basic Rental Price Lists setting as detailed in the description of the Inv. Item field above and you have specified an Override Qty in that record, that Override Qty will be copied to this field.
- Desc.
- This field contains the name of the Invoice Item, brought in from the Item register. Usually, it will be the Item's Description that is brought in but, if you have entered various translations of the Description on the 'Texts' card of the Item record, the correct translation for the Language of the governing Agreement will be brought in instead.
- Usually this Description will be copied to the Description field in the Invoice row representing the rental charge. However, if the Advanced Pricing Activated option is ticked and you have added a Comment on flip B of the matrix in the relevant Rental Charge Type, that Comment will be used instead.
- Periodic Price
- The Periodic Price is the rental charge for the charge period, as follows:
- If the Rental Charge Type specified in the header is one that charges daily, the Periodic Price is the daily rental charge.
- If the Rental Charge Type is one that charges monthly, the Periodic Price is the monthly rental charge.
- If the Rental Charge Type is one that charges a fixed price, the Periodic Price is the fixed price.
- By default, the Periodic Price will be the price of the Invoice Item according to the Price List in the governing Agreement or taken from the Base Price field in the Item record. If there is a record in the Basic Rental Price Lists setting as detailed in the description of the Inv. Item field above and you have specified an Override Price in that record, that Override Price will be copied to this field providing the Advanced Pricing Activated option below is not ticked.
- You can change the Periodic Price providing the Advanced Pricing Activated option is not ticked. The new Periodic Price will be the rental charge that is charged to the Customer.
- If the Advanced Pricing Activated option is ticked, this field will be empty and will not be included in the charging calculation.
- %
- If you need to offer the Customer a discount on the rental of an Item, enter the discount percentage in this field.
- A discount percentage will be brought in to this field automatically if you are using Discount Matrices and if a Discount Matrix that includes the Invoice Item has been assigned to the Customer.
- If the Advanced Pricing Activated option is ticked, this field will be empty and will not be included in the charging calculation.
- Total
- The total rental price: Qty multiplied by Periodic Price less Discount.
- If the Advanced Pricing Activated option is ticked, this field will be empty and will not be included in the charging calculation.
- Advanced Pricing Activated
- If the Rental Charge Type specified in the header is one in which you have entered a pricing structure on the 'Advanced Pricing' card, this option will be selected automatically when you save the Rental Reservation. This provides an indicator that the pricing of the Rental Reservation will be controlled by this pricing structure. You can check the pricing structure by pressing the [Adv. Price Details] button in the header.
- Charge From
- Paste Special
Choose date
- If you need charging for a Rental Reservation to begin on a particular date, specify that date here.
- You will not be able to change this date after delivering the Item to the Customer (i.e. after creating an Items Out record and marking it as Sent).
- Charge Until
- Paste Special
Choose date
- If you need charging for a Rental Reservation to end on a particular date, specify that date here.
- You will not be able to change this date after delivering the Item to the Customer (i.e. after creating an Items Out record and marking it as Sent).
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The Rental Reservation register in Standard ERP:
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