Entering a Service Order - Currency Card
This page describes the fields on the 'Currency' card in the Service Order record window. Please follow the links below for descriptions of the other cards:
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- Currency
- Paste Special
Currency register, System module
- Default taken from Contact record for Customer (Sales Currency) or Default Base Currency
- The Currency of the Service Order is shown together with the exchange rate which you can modify for an individual Service Order if necessary. This Currency and exchange rate will not be used in the Service Order itself, but they will be copied to all Work Orders, Work Sheets and Invoices that you create from the Service Order. In the Work Sheets, prices of labour and spare parts will be converted to this Currency using the specified exchange rate. Therefore, take care to ensure that the correct Currency and Exchange Rate are shown before creating a Work Order and Work Sheet, so that prices in the Work Sheet are converted correctly. Leave the field blank to use your home Currency (unless you have set a Default Base Currency, in which case this will be offered as a default and should be treated as your home Currency).
- Exchange Rates
- Default taken from
Base Currency Rates setting and/or Exchange Rate register, System module
- By default, these fields will display the current exchange rates for the specified Currency on the Service Order date. Ensure that these are correct before creating Work Orders and Work Sheets to ensure the correct currency conversion takes place.
- One of two conversion methods will be used to calculate prices in Currency. The Dual-Base system will be useful for companies that have offices in two countries that need to report in both Currencies, for companies operating in countries where there is a second Currency (usually the US Dollar or Euro) in common use in addition to the national one, and for companies in the Euro zone who retain their old national Currency for comparison purposes. The second method is a simple conversion from the foreign Currency to the home Currency, applicable to the majority of worldwide Currency transactions. These are described below.
- Exchange Rates (Dual-Base System)
- In the example illustrated above, the Currency of the Order is the Euro. Base Currency 1 is the home Currency (GBP, Pounds Sterling) and Base Currency 2 is the Euro. The fields on the left show in the form of a ratio the exchange rate between the two base Currencies (taken from the record in the Base Currency Rates setting that applies on the Service Order Date). The illustration shows that GBP0.63 buys one Euro.
- Note that European Monetary Union (EMU) regulations specify that the ratios must always show how many units of the home or foreign Currency can be bought with one Euro.
- Exchange Rates (Simple Currency Conversion System)
- In the case of a simple currency conversion system, the Rate and right-hand Base Currency 1 fields are used to show a simple exchange rate between the foreign and home Currencies. In the example illustrated below, the home Currency is US Dollars (USD) and the foreign Currency Japanese Yen (JPY). JPY122.15 buys USD1.00.
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The Service Order register in Standard ERP:
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