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Goods Receipts

This page describes the Goods Receipts form in the Stock module.

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The Goods Receipt form allows you to print any record entered in the Goods Receipt register. You can print a single Goods Receipt or a range.

You can also print an individual Goods Receipt by opening the record in a record window and clicking the Printer icon (Windows/macOS) or selecting 'Print' from the File menu (all platforms). To print a Service Order to screen, click the Preview icon (Windows/macOS only).

Goods Receipt No.
Range Reporting    Numeric
Enter a Goods Receipt Number here if you need to print a single Goods Receipt, or a range of Goods Receipt Numbers separated by a colon (:).

You must specify a Goods Receipt Number or range of Goods Receipt Numbers: if you leave this field empty, no forms will be printed.
You can use the fields listed below when you design the Form Template to be used by the Goods Receipts form. If you do not want to print the decimal places in numeric fields, choose the Cut Decimals option in the record in the Values in Text setting for the Language specified in the Company Info setting.

Header Fields

These fields will be printed once per Goods Receipt.

Field in Form TemplatePrints (from Goods Receipt)
Address Name (if you are using the Organisation name option in the Form Settings setting) and Invoice Address from the Contact record for the Supplier. This information will be printed on separate lines, so you should specify a Line Height for this field. Use the Form Settings setting to set the format of this field (e.g. to specify whether blank lines will be printed, whether parts of the address will be printed on the same line, etc.)
CMR TextCMR
CommentComment
Comment 2Comment
CurrencyCurrency or, if blank, Base Currency 1
Customs Cost TotalCustoms
Dispatch NumberDispatch Number (this field is only visible in the Goods Receipt window if the VAT Law in the Company Info setting is set to "Argentinean", "Mexican" or "United States")
Document TypePrints "Goods Receipts". This field only prints if the VAT Law in the Company Info setting is set to "Portuguese"
DriverDriver
Freight CodeFreight Company
Freight CompanyName (i.e. Freight Company Name)
Freight Company's Reg. NumberReg. No. (i.e. Freight Company Reg. No.)
LocationLocation
NumberNo. (i.e. Goods Receipt Number)
Payment Number for RussiaPrints the No. of the Goods Receipt with the first three characters removed
Purchase Order NumberPurch. Order No.
Rate Exchange Rate, expressed as a ratio
Rate for Base Currency Base Currency Rate, expressed as a ratio
Registration DateDate when the Goods Receipt was created
Sum, base priceSum of (Qty * Base Price) in each row
SupplierSupplier (i.e. Contact Number of the Supplier)
Supplier Item Number (inlevnr) No. (i.e. Goods Receipt Number)
Supplier NameName (i.e. Supplier Name)
Total Gross Profit Sum of ((Qty * Cost Price) - (Qty * Base Price from the Item record)) in each row
Total Price (totpris) Subtotal
Total QuantityTotal Qty
Total SumTOTAL
Total Transport CostFreight
Transaction DateTrans. Date
Truck InformationTruck Information
VATVAT

Row Fields

Row fields will be printed once for each row in the Goods Receipt. You should specify a Line Height and set the Format to "Matrix" in these fields.

Field in Form TemplatePrints (from Goods Receipt)
Best Before DateBest Before (from flip B)
Cost PriceCost Price
Country of OriginCountry of O. (from flip F) or, if blank, Default Source from the Item record
Customs CostCustoms (from flip H)
Customs Declaration DateCustoms Date (from flip F)
Customs Declaration NumberCustoms No. (from flip F)
Description 1Description
Dispatch Number (row) Dispatch Number (from flip J, this field is only visible in the Goods Receipt window if the VAT Law in the Company Info setting is set to "Argentinean", "Mexican" or "United States")
ExtraExtra Cost
From Position, rowFrom Pos. (from flip F)
Gross Profit, row (Qty * Cost Price) - (Qty * Base Price from the Item record)
Item Barcode BC39Barcode from the Barcodes setting in the Stock module, or Barcode or Item Number from the Item record, printed using the Code 39 barcode format. You should give this field a Style that uses a Code 39 barcode font
Item Barcode EAN 13Barcode from the Barcodes setting in the Stock module, or Barcode or Item Number from the Item record, printed using the EAN 13 barcode format. You should give this field a Style that uses an appropriate EAN 13 barcode font
Item CodeItem
Item Code 2Item
Markup (Item Base Price - VAT) / Cost Price (if you have specified in the Account Usage S/L setting that prices include VAT) or Item Base Price / Cost Price (otherwise) expressed as a percentage, printed in the format +n%
Minimum Stock Per LocationMinimum Stock Level for the Item in the Location specified in the row or, if blank, in the header, taken from the Minimum Stock Levels setting
PriceUnit Price
Price, rowBase Price
QuantityQty
Quantity 2Qty * Unit Coefficient from the Item record, or Qty / Unit Coefficient from the Item record (depends on the Unit 2 Conversion Calculation options in the Stock Settings setting)
Row NumberRow number (only printed if a row has an Item)
Row SumQty * Base Price
Row Sum with VATCost Price + VAT
Serial Number (serienr) Serial No. (from flip B)
Serial Number bc39 Serial No., printed using the Code 39 barcode format. You should give this field a Style that uses a Code 39 barcode font
Serial Number bc128 Serial No., printed using the Code 128 barcode format. You should give this field a Style that uses a Code 128 barcode font
Sum, PriceQty * Cost Price
Supplier Item No. Supp. Item No. (from flip D)
Supplier Quantity Supp. Qty (from flip D)
Tag/ObjectTags/Objects (from flip E)
Tag/Object TextNames from each Tag/Object, separated by commas, up to a maximum of 250 characters
To Position, rowTo Position (from flip F)
Transport CostFreight (from flip H)
VAT %VAT percentage
VAT Value, rowVAT calculated from the Cost Price (i.e. VAT per unit)

If you are using the Jewellery module, flips J-M will be added to the Goods Receipt matrix. The following fields print information from these additional flips:

Field in Form TemplatePrints (from Goods Receipt row)
Bracelet/Strap, RowBrc/Str
Certificate, RowCert
Clarity, RowClarity
Colour, RowColour
Gender, RowGender
Length, RowLength
Major Stone, RowMajor Stone
Metal, RowMetal
Minor Stone, RowMinor Stone
Movement, RowMovement
Other Comment, RowOther
Other Comment 2, RowOther2
Size, RowSize
Style Name, RowStyle Name
Supplier Serial No., RowSupp. Serial No
Watch Brand, RowWatch Brand
Watch Metal, RowWatch Metal
Weight, RowWeight

Item Information (these fields print information from the records in the Item register for the Items specified in each Goods Receipt row. In these fields, you should specify a Line Height and set the Format to "Matrix")

Field in Form TemplatePrints (from Item record)
Alternative CodeAlternative Code
Commodity CodeCommodity Code
Default sourceDefault Source
Department on Item RecordDepartment
Old Cost PriceCost Price
Sales PriceBase Price
Sales Price including VATBase Price (if you have specified in the setting that prices include VAT) or Base Price + VAT (otherwise)
Shelf CodeShelf Code
UnitIf a Unit has been specified for the Item, the correct translation for the Language of the Supplier of the Comment from the Units setting, the Comment itself or the Unit Code

Please refer here for details about the standard fields that you can also include in the Form Template.

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