Asset Status
This page describes the Asset Status form in the Assets module.
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The Asset Status form allows you to print an Asset Status record or a range of records.
You can also print an individual Asset Status record by opening the record and clicking the Printer icon (Windows/macOS) or selecting 'Print' from the File menu (all platforms). To print an Asset Status record to screen, click the Preview icon (Windows/macOS only). This may be useful when you are about to carry out a stocktake of current Assets and you need to print the previous one as a check list.
- No.
- Range Reporting
Numeric
- Enter an Asset Status Number to print a single Asset Status record, or a range of Asset Status Numbers, separating the first and last number with a colon (:).
You can use the fields listed below when you design the Form Template to be used by the Asset Status form. If you do not want to print the decimal places in numeric fields, choose the
Cut Decimals option in the record in the
Values in Text setting for the Language specified in the
Company Info setting.
Header Fields
These fields will be printed once per Asset Status record.
| Field in Form Template | Prints (from Asset Status record) |
| |
| Comment 2 | Comment |
| Department | Department |
| Document Type | Prints the phrase "Asset Status" |
| Job Description | Specification of the Person specified in the Asset Status record, from their Person record in the current Company (will be blank if the Person is a Global User without a Person record in the current Company) |
| Person | Person |
| Person Name | Name of the Person specified in the Asset Status record, from their Global User record or from their Person record in the current Company |
| Serial Number (Number Series) | Ser. No. (i.e. Asset Status Number) |
| Transaction Date (transdate) | Date |
Department Information
The following fields print information from the record in the Departments setting for the Department specified in the Asset Status record.
| Field in Form Template | Prints (from Department) |
| |
| Department Address | Address. This information will be printed on separate lines, so you should specify a Line Height for this field. |
| Department Name | Description |
Row Fields
Row fields will be printed once for each row in an Asset Status record, so in each one you should specify a Line Height and set the Format to "Matrix".
| Field in Form Template | Prints (from Asset Status record) |
| |
| Comment | Comment |
| Fixed Asset Code | Inventory No. |
| Fixed Asset Name | Description |
| Inventory Nr | Inventory No. |
| Serial Number | Inventory No. |
| Transaction Number | Row number |
Asset Information
The following fields print information from the records in the Asset register for the Assets specified in each Asset Status record. In these fields, you should specify a Line Height and set the Format to "Matrix".
| Field in Form Template | Prints (from Asset) |
| |
| Current Department Name | Description from the connected record in the Departments setting |
| Current Responsible Person | Person |
| Previous Department Name | Description from the connected record in the Departments setting |
| Previous Responsible Person | Person |
| Purchase Value | Purch. Value (per unit) |
| Quantity | Quantity |
| Value revalued | Start. Value 1 in the most recent Asset Revaluation for the Asset or, if the Asset has no Revaluations, the Purch. Value (per unit) from the Asset record |
| Used From Date | Used from |
Please refer
here for details of the standard fields that you can also include in the Form Template.
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