Search HansaManuals.com HansaManuals Home >> Standard ERP >> Service Orders >> Service Order Register Previous Next Entire Chapter in Printable Form Search This text refers to program version 4.2 Operations Menu - Create Invoice To raise an Invoice from a Service Order, select 'Create Invoice' from the Operations menu. For the function to have any effect, you must first save all changes to the Service Order (use the [Save] button), and there must be at least one invoiceable Work Sheet Transaction.The function finds all invoiceable records in the Work Sheet Transaction register (i.e. those applying to the Service Order on screen which are of the Invoiceable Type and which are without an Invoice Number) and creates from them a new record in the Invoice register (in the Sales Ledger). This is opened in a new window, entitled 'Invoice: Inspect'. This means that it has been created and saved and is being opened for amendment and approval. To print an Invoice, click the Printer icon. If the Invoice has not been approved, the printed Invoice will be marked as a test print, so that it cannot be confused with the final version of the Invoice. When the Invoice is complete, click the OK check box. This signifies that the Invoice has been approved. When you save the Invoice, associated transactions in the Nominal Ledger will be raised and you will no longer be able to modify the Invoice. The Invoice Number will be copied back to the Work Sheet Transactions from which the Invoice was generated, and the Invoiced fields (showing invoiced quantity) on flip B of the Service Order and flip B of the Work Sheets will be updated accordingly. The Update Stock box will not be checked in a Service Order Invoice, even if you are using the Invoices Update Stock option in the Account Usage S/L setting. This means the Nominal Ledger Transaction from the Invoice will not include a cost accounting element. If you are maintaining stock valuations in the Nominal Ledger, you will need such a cost accounting element, to update these stock valuations when you remove spare parts or other Stocked Items from stock to effect the repair. This cost accounting element has to come from the Work Sheet, so use the Sub Systems setting in the Nominal Ledger to ensure Nominal Ledger transactions will be created from Work Sheets. To close the screen and return to the Service Order, click the close box. You will be asked if you want to save any changes. If the function does not create an Invoice, the probable causes are:
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