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Change Default Mailbox Mail Format

The Default Mail Format options in the Mailbox and Conference properties windows allow you to specify whether Mails that will be sent from a Mailbox or sent to a Conference should be in plain text or HTML by default.

The 'Change Default Mailbox Mail Format' Maintenance function allows you to change the Default Mail Format in several Mailboxes and/or Conferences (or in every one) at once.

To use this function, ensure you are in the Email and Conferences module and then open the 'Maintenance' list by clicking (Windows/Mac OS X) or tapping (iOS/Android) the [Routines] button in the Navigation Centre and then the [Maintenance] button in the subsequent window. Double-click or tap 'Change Default Mailbox Mail Format' in the list. The following dialogue box appears:

Mailbox
Paste Special    Mailboxes and Conferences
Range Reporting    Alpha
Specify the Mailbox or Conference in which the Default Mail Format is to be updated. If you leave this field empty, the Default Mail Format will be updated in every Mailbox and Conference, subject to the fields below.

Class
Paste Special    Choice of possible entries
To update the Default Mail Format in Mailboxes only, or only in Conferences of a particular type (e.g. Conference, Billboard, Library, etc), choose a Class here using 'Paste Special'. If you leave this field empty, the Default Mail Format will be updated in every Mailbox and Conference, subject to the other fields.

Conf. Access Group
Paste Special    Conference Access Groups setting, Email and Conferences module
Use this field if you want to update the Default Mail Format in Mailboxes and Conferences with a particular Conference Access Group.

,b>Mail Format
Specify the Mail Format that is to be used as the new Default Mail Format in the selected Mailboxes and Conferences.

If you need to use the HTML option, you must first tick the Use HTML Formatting in Mail option in the Mail and Conference Settings setting.
When the specification window is complete, click (Windows/Mac OS X) or tap (iOS/Android) the [Run] button to activate the function. The Default Mail Format in the selected Mailboxes and Conferences will be changed.

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Maintenance functions in the Email and Conferences module:

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