Introduction to Exports in the Purchase Ledger

The 'Exports' function allows you to export certain information from your FirstOffice database to tab-delimited text files from where you can incorporate it in word processing programs for mailmerge, in spreadsheets for further statistical analysis or in page make-up programs for incorporation in publicity material or published reports. Alternatively, you can import the information into other FirstOffice databases or Companies using the 'Automatic' and 'Automatic manual file search' import functions in the System module. Remember that you can also print Reports to disk, so most of the information that is stored in FirstOffice is available to other applications via the medium of the text file.

To begin exporting, select 'Exports' from the File menu or click the [Exports] button in the Master Control panel. The window illustrated below appears. This lists the Exports that you can produce from the Purchase Ledger. To proceed, double-click either item. A specification window will then appear, where you can decide the contents of the exported text file. Click [Run] and a 'Save File' dialogue box will appear, where you can name the file and determine where it is to be saved.