You can also print an individual Purchase Order Contract by opening the record and clicking the Printer icon (Windows/Mac OS X) or selecting 'Print' from the File menu (all platforms). To print a Purchase Order Contract to screen, click the Preview icon (Windows/Mac OS X only).
You can use the fields listed below when you design the Form Template to be used by the Purchase Order Contract form. If you do not want to print the decimal places in numeric fields, choose the Cut Decimals option in the record in the Values in Text setting for the Language specified in the Company Info setting.
| Field in Form Template | Prints (from Purchase Order Contract) |
| |
| Header Fields (these print once per Purchase Order Contract) |
| |
| Address | Name (if you are using the Organisation Name option in the Form Settings setting) and Ordering Address. This will be printed on separate lines, so you should specify a Line Height for this field. Use the Form Settings setting to set the format of this field (e.g. to specify whether blank lines will be printed, whether parts of the address will be printed on the same line, etc.) |
| Address Name | Name |
| Comment | Comment. This will be printed on separate lines, so you should specify a Line Height for this field |
| Currency | Currency or, if blank, Base Currency 1 |
| Delivery Address | Delivery Address. The first line will only be printed if you are using the Organisation Name option in the Form Settings setting. This will be printed on separate lines, so you should specify a Line Height for this field. Use the Form Settings setting to set the format of this field (e.g. to specify whether blank lines will be printed, whether parts of the address will be printed on the same line, etc.) |
| Delivery Mode (levsatt) | Del. Mode |
| Delivery Mode Text (levsattext) | The correct translation for the Language of the Purchase Order Contract of the Delivery Mode Comment from the Delivery Modes setting, or the Delivery Mode Comment itself |
| Delivery Term (shipterm) | Del. Terms |
| Delivery Term Text (shiptermtext) | The correct translation for the Language of the Purchase Order Contract of the Delivery Term Comment from the Delivery Terms setting, or the Delivery Term Comment itself |
| E-mail Contact | E-mail from the Contact record for the Supplier |
| Invoice To | Name and Invoice Address from the Contact record for the Factoring Supplier. This will be printed on separate lines, so you should specify a Line Height for this field |
| Location | Location |
| Object | Objects |
| Order Class | Class |
| Order Date | Trans. Date |
| Our Reference | Our Ref |
| Own Customer Number | Their Customer Code from the Contact record for the Supplier |
| Payment Terms | The correct translation for the Language of the Purchase Order Contract of the Payment Term Text from the Payment Terms setting, or the Payment Term Text itself |
| Payment Terms Comment | Text from the Payment Term used in the Purchase Order Contract |
| Person | Signers |
| Planned Delivery Date | Plan. Del. |
| Reference | Purch. Ref. |
| Salesman A | Salesman |
| Serial Number (Number Series) | No. |
| Sum | Sum. The number of decimal places will be as in the Purchase Order Contract record, although you can overrule this by entering "0" or a positive number as the Field Argument. For example, to round to the nearest whole number, enter "0", or to round to one decimal place, enter "1". With or without a Field Argument, decimals will be cut if so specified in the record in the Values in Text setting for the Language specified in the Company Info setting |
| Supplier Code | Supplier |
| Supplier Fax | Fax from the Contact record for the Supplier |
| Supplier Telephone | Telephone from the Contact record for the Supplier |
| Supplier VAT Reg. Number | VAT Reg. No. from the Contact record for the Supplier |
| To Pay | TOTAL. The number of decimal places will be as in the Purchase Order Contract record, although you can overrule this by entering "0" or a positive number as the Field Argument. For example, to round to the nearest whole number, enter "0", or to round to one decimal place, enter "1". With or without a Field Argument, decimals will be cut if so specified in the record in the Values in Text setting for the Language specified in the Company Info setting |
| To Pay in Text | Prints the TOTAL as a phrase. The phrase is constructed using the relevant record in the Values in Text setting for the Language of the Purchase Order Contract or, if that is blank, the Language in the current user's Person record or in the Company Info setting |
| Total Taxable Including VAT | Sum + VAT |
| Total Volume | Sum of (Qty * Item Volume from the Item record) for each row |
| Total Weight | Sum of (Qty * Weight from the Item record) for each row |
| VAT | VAT. The number of decimal places will be as in the Purchase Order Contract record, although you can overrule this by entering "0" or a positive number as the Field Argument. For example, to round to the nearest whole number, enter "0", or to round to one decimal place, enter "1". With or without a Field Argument, decimals will be cut if so specified in the record in the Values in Text setting for the Language specified in the Company Info setting |
| Your (customers) Reference | Attn. |
| |
| Row Fields (these print once per row, so remember to specify a Line Height and to set the Format to "Matrix") |
| |
| Cost Account | Cost A/C |
| Depth | Item Depth from the Item record |
| Description 1 | Description |
| Discount | % |
| Document Comment, row | Comment |
| Height | Item Height from the Item record |
| Item Barcode BC39 | Barcode from the Barcodes setting in the Stock module, or Barcode or Item Number from the Item record, printed using the Code 39 barcode format. You should give this field a Style that uses a Code 39 barcode font |
| Item Barcode EAN 13 | Barcode from the Barcodes setting in the Stock module, or Barcode or Item Number from the Item record, printed using the EAN 13 barcode format. You should give this field a Style that uses an appropriate EAN 13 barcode font |
| Item Code | Item |
| Item Code 2 | Item |
| Object, row | Objects |
| Order Quantity | Ordered |
| Our Quantity | Qty |
| Planned Delivery Date, row | Plan. Del. |
| Price Factor | Price Factor |
| Price per Unit (incl. Price Factor) | Unit Price / Price Factor (if there is a Price Factor) or Unit Price (otherwise) |
| Quantity | Supp. Qty |
| Row Sum | Sum |
| Supplier Item Code | Supp. Item |
| Supplier Item Code in BC39 | Supp. Item, printed using the Code 39 barcode format. You should give this field a Style that uses a Code 39 barcode font |
| Supplier Unit | If the Item has a Default Purchase Item with a Supplier Unit, the correct translation for the Language of the Purchase Order Quotation of the Comment from the Units setting, the Comment itself or the Unit Code |
| Unit | If the Item has a Unit, the correct translation for the Language of the Purchase Order Quotation of the Comment from the Units setting, the Comment itself or the Unit Code |
| Unit Price | Unit Price |
| VAT Code | V-Cd |
| VAT Value, row | Row VAT (prints blank if the Sum is blank). |
| VAT Value in Base Currency 1, row | Row VAT in Base Currency 1 (prints blank if zero) |
| VAT Value in Base Currency 2, row | Row VAT in Base Currency 2 (prints blank if zero) |
| Volume | Item Volume from the Item record |
| Weight, Item | Weight from the Item record |
| Width | Item Width from the Item record |
for details of the standard fields that you can also include in the Form Template.
Introduction to Forms in the Purchase Ledger
