Operations Menu - Receipt - Print Cash IN-OUT
This page describes the 'Print Cash IN-OUT' function on the
Operations menu in the Receipt record window. If you are using iOS or Android, the 'Print Cash IN-OUT' function is on the Tools menu (with 'wrench' icon).
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You will usually use the 'Print Cash IN-OUT' command for Receipts with a cash Payment Mode, when you need to print a cash receipt for your records and/or for handing to the Customer. There is a legal requirement in the Baltic States to keep printed records of all cash transactions. This function requires the Cash Book module to be present.
You must save the Receipt before you can use this function, but you do not need to mark it as OK.
If a Receipt includes payments received from more than one Customer, separate documents will be printed for each Customer.
You can also print cash receipts in batches. To do so, first change to the Cash Book module using the [Switch Module] button in the Navigation Centre. Then, if you are using Windows or macOS, click the [Forms] button, also in the Navigation Centre, or use the Ctrl-D/⌘-D keyboard shortcut. Double-click 'Cash In Receipts' in the 'Forms' list window. If you are using iOS or Android, tap the [Routines] button in the Navigation Centre and then tap [Forms]. Tap 'Cash In Receipts' in the 'Forms' list window. In all cases, enter the Receipt Number (or range of Numbers) that you want to be printed and press [Run].
To specify the Form Template that will be used when you print Cash In Receipts both singly and in batches, follow these steps using Windows or macOS (not iOS or Android):
- Design the cash document using the Form Template register in the System module. Use the 'Properties' function on the Operations menu to name the Form Template (in this description, we have used the name "CASH_IN_REC") and to assign it a Form Type of "Cash In Receipts".
- Select the Cash Book module using the [Switch Module] button in the Navigation Centre.
- Click the [Forms] button, also in the Navigation Centre. The 'Forms' list window will be opened: highlight 'Cash In Receipts'.
- Select 'Define Form' from the Operations menu:
- In the subsequent window, enter "CASH_IN_REC" in the Form Template field in the first row (you can use 'Paste Special' to ensure the spelling is correct).
- Click [Save] to save the form definition. From now on, the Form Template that you have designed will be used, both from the 'Forms' function in the Cash Book module and when you select 'Print Cash IN-OUT' from the Operations or Tools menu when viewing a Receipt.
You can use the fields listed below when you design the Form Template to be used by the Cash In Receipt/Print Cash IN-OUT form. If you do not want to print the decimal places in numeric fields, choose the
Cut Decimals option in the record in the
Values in Text setting for the Language specified in the
Company Info setting.
| Field in Form Template | Prints (fromReceipt) |
| |
| Header Fields (these print once per document i.e. once for each Customer included in a Receipt) |
| |
| Address | Name (if you are using the Organisation name option in the Form Settings setting) and Invoice Address from the Contact record for the Customer. This information will be printed on separate lines, so you should specify a Line Height for this field. Use the Form Settings setting to set the format of this field (e.g. to specify whether blank lines will be printed, whether parts of the address will be printed on the same line, etc.) |
| Address 1 | First line of the Invoice Address from the Contact record for the Customer |
| Address 2 | Second line of the Invoice Address from the Contact record for the Customer |
| Address 3 | Third line of the Invoice Address from the Contact record for the Customer |
| Address 5 | Fourth line of the Invoice Address from the Contact record for the Customer |
| Address 6 | Fifth line of the Invoice Address from the Contact record for the Customer |
| Currency | Base Currency 1 |
| Currency Name | Name from the Currency record for Base Currency 1 |
| Customer Name | Name (i.e. Customer Name) |
| Customer Number | Customer (i.e. Customer Number) |
| Customer VAT Reg. Number | VAT Reg. No. from the Contact record for the Customer |
| Day | The day from the Trans. Date. For example, the day from 2 January 2021 will be printed as "2" |
| Month | The month from the Trans. Date. For example, the month from 2 January 2021 will be printed as "1" |
| Month in words | The name of the month in the Trans. Date, taken from the record in the Days and Months setting in the System module for the Language in the current user's Person record |
| Payment Number for Russia | Prints the No. of the Receipt with the first three characters removed |
| Serial Number (Number Series) | No. |
| Signature | Name from the current user's Person record |
| To Pay | The total sum received from a Customer |
| To Pay in Base Currency 1 | The total sum received from a Customer, converted to Base Currency 1 |
| To Pay in Base Currency 2 | The total sum received from a Customer, converted to Base Currency 2 |
| To Pay in Text | Prints the total sum received from a Customer as a phrase. The phrase is constructed using the relevant record in the Values in Text setting for the Language in the current user's Person record or in the Company Info setting |
| Transaction Date (transdate) | Trans. Date |
| Year | The year from the Trans. Date. For example, the year from 2 January 2021 will be printed as "2021" |
| |
| Invoice Table (The following fields allow you to add a table to the Form Template listing the Invoices in a Receipt that were paid by a particular Customer. You should specify a Line Height in these fields, and set the Format to "Header".) |
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| Debit Value | Received Value |
| Invoice Number 2 | Invoice Number |
| Sales Account | Debtor Account |
Please refer
here for details about the standard fields that you can also include in the Form Template.
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The Receipt register in Standard ERP:
Go back to:
Introduction to the Receipt Register
