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This text refers to program version 4.0  

Payments - Exchange Rates at the Bank

There will be occasions where the exchange rate used by the bank is not the same as the one you are using in Hansa. For example, if you receive a Purchase Invoice for USD 110.00 when USD 1.61 buys one GBP (Base Currency 1), you expect at the time of Invoice to pay out 68.32 in the home Currency. However, when you issue the cheque, you discover that the bank will only take 65.00 from your account. When you enter the Invoice Number in a Payment, the Sent Value will default to USD 110.00, and the Bank Amount will default to GBP 68.32:

Change the Bank Amount to 65.00 (the Sent Value will remain USD 110.00):

When you approve and save the Payment, the gain of 3.32 will be recorded as a Bank Rate Gain and posted to the Bank Rate Gain Account specified on card 2 of the Account Usage P/L setting:

If you don't need to distinguish gains and losses resulting from bank rate differences from those resulting from exchange rate fluctuations, an alternative method is available. Leave the Bank Amount as 68.32 and enter 65.00 in the B. Cur. 1 field on flip I of the Payment:

If you use this method, the resulting Nominal Ledger Transaction will not include a posting to the Bank Rate Gain or Loss Account. Instead, the gain of 3.32 is posted to the Rate Gain Account:

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