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This text refers to program version 6.2  

Documents in the Payables module - Payment Forms

Use this function to print records from the Payment register. Please refer to the Printing Payment Forms and Checks page for details about how to ensure this function complies with your requirements.

When you print a payment form for a specific Payment record, the payments issued to a single Vendor will be grouped together. As a result, a separate page will be printed for each Vendor included in a Payment record.

For example, if a Payment record pays two Purchase Invoices from Vendor 1 and one from Vendor 2, one page will be printed for Vendor 1 and a separate page will be printed for Vendor 2.

If you are printing a range of Payment records, one page will be printed for Vendor 1 for the first Payment record, and a separate page will be printed for Vendor 1 for the second Payment record.

A printed payment form can be useful as documentation of the checks you have issued from the program. If you write your checks manually, this document can provide you with a valuable tool for reconciliation.

No.

Enter a Payment Number to print a single Payment, or a range of Payment Numbers, separating the first and last number with a colon (:).

Status

Use these options to choose the Payments that you want printed.

Unprinted Only

This option ignores any Payments in the range that have already been printed. Unordered, ordered and approved Payments in the range will all be printed.

You can use this option to print an unordered Payment as many times as necessary. However, it will only print ordered and approved Payments once.

All

Click All only if you want to print ordered and approved Payments that have already been printed. Take care with this option not to issue duplicate checks if you have incorporated checks into the design of your Payment Form.

In both cases, if you are not using the No Test Printout option in the Optional Features setting in the System module, the text "Test Printout" will be printed diagonally across unordered Payments as a watermark.

You can also print a Payment Form from an individual Payment record by opening it and clicking the Printer icon in the Button Bar. This method of printing a Payment Form will behave as though the All option is selected (i.e. it will reprint an ordered or approved Payment).

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In this chapter:

• Introduction
  

• Designing Forms
  

• Styles
  

• Document Definition
  

• Documents in the Payables module, including:
  
  • Payment Forms
    

  • Payment Lists
    

  • Purchase Invoices
  
  
• Documents in the Receivables module

Go back to:

• Home page for Books by HansaWorld manual

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