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This text refers to program version 8.4  

Update Transactions

This page describes the 'Update Transactions' Maintenance function in the Nominal Ledger.

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If you have followed the procedure to upgrade to the Dual-Base system and discover some Transaction rows to be missing Currency or exchange rate information, you can correct them easily without needing to repeat the entire updating process. This situation might arise if the Currency, Base Rate or Exchange Rate information wais incomplete when you updated, or if you import some Nominal Ledger Transactions without Currency information after the main update.

Follow these steps:

1. Ensure that the Currency, Base Rate or Exchange Rate information that was missing is now present.
   

2. Run the 'Update Transactions' Maintenance function in the Nominal Ledger. The following window opens:
   

   

3. Enter a period that includes all the Transactions to be updated and select the Update Missing Currency Values and Rates option. No Transactions will be updated if you do not select this option.
   

4. Press [Run] in the Button Bar. The Transaction rows will be updated and you will be returned to the 'Maintenance' list.
   

   A Transaction row will be updated as follows:
   

   • If the Currency was blank, Base Currency 1 (i.e. your home Currency) will be brought in.
     

   • If the Base Rate fields were blank, the Base Rate (i.e. the exchange rate between the two Base Currencies) for the date of the Transaction will be brought in.
     

   • If the Exchange Rate fields were blank and the Currency is not Base Currency 1 or 2, the Exchange Rate for the date of the Transaction will be brought in.
     

   • If the Transaction row is a debit posting and the Base 2 Debit field was empty, the value of the debit posting expressed in Base Currency 2 will be brought in.
     

   • If the Transaction row is a credit posting and the Base 2 Credit field was empty, the value of the credit posting expressed in Base Currency 2 will be brought in.

!	Do not use this function before you have updated your database to use the Dual-Base system.

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Starting to Use Currencies and Upgrading:

• Introduction
  

• Starting to Use Currencies in an Existing Database - Simple Conversion
  

• Upgrading to the Dual-Base System
  

• Update Transactions
  

• Switching Base Currencies

Go back to:

• Home page for Multi-Currency manual
  

• Home page for Standard ERP manual

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