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This text refers to program version 8.5  

Expense Accounts

This page describes the Expense Accounts setting in the Cash Book module.

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Expense Accounts (previously named Corresponding Modes) determine the Accounts that will be credited in the Nominal Ledger Transactions created from records in the Cash In register and that will be debited from Cash Out records. In the case of transactions that you enter directly to the Cash In and Cash Out registers, these might be Accounts that record the levels of sales or purchases of different kinds, or, in the case of cash payments made to or received from members of staff, Expense Accounts. For payments between your bank and petty cash, they will be your Bank Accounts (the Petty Cash Account will come from the Payment Mode). In the case of cash transactions that you create from Invoices, especially if you are using the Double Transaction method, they might be temporary holding Accounts for cash.

To open this setting, first ensure you are in the Cash Book module. Then, if you are using Windows or macOS, click the [Settings] button in the Navigation Centre and then double-click 'Expense Accounts' in the 'Settings' list. If you are using iOS or Android, select 'Settings' from the Tools menu (with 'wrench' icon) and tap 'Expense Accounts' in the 'Settings' list. The 'Expense Accounts: Browse' window is opened, listing the Expense Accounts that you have already entered.

Double-click (Windows/macOS) or tap (iOS/Android) an Expense Account in the list to edit it, or add a new record by selecting 'New' from the Create menu (Windows/macOS) or the + menu (iOS/Android)or using the Ctrl-N/⌘-N keyboard shortcut.

Code
Enter the unique code by which the Expense Account is to be identified from elsewhere in Standard ERP. You can use up to twenty alpha-numeric characters.

Closed
Select this option if you no longer want the Expense Account to be used. It will not appear in the 'Paste Special' selection window. You can re-open a Closed Expense Account at any time.

Comment
Enter a name for the Expense Account as it will be shown in the 'Expense Accounts: Browse' window and the 'Paste Special' list.

A/C
Paste Special    Account register
Specify here the Account that is to be credited when you use the Expense Account in a Cash In record and debited when you use it in a Cash Out record.
When you have completed the Expense Account record, save it using the [Save] button (Windows/macOS) or by tapping √ (iOS/Android) and close the window by clicking the close box or by tapping <. Then, close the browse window using the close box or by tapping < again.

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