Expense Settings
This page describes the Expense Settings setting in the Expenses module.
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The Expense Settings setting contains some miscellaneous options controlling the behaviour of various aspects of the Expense register.
To open the Expense Settings setting, first ensure you are in the Expenses module. Then, if you are using Windows or macOS, click the [Settings] button in the Navigation Centre or use the Ctrl-S/⌘-S keyboard shortcuts and then double-click 'Expense Settings' in the 'Settings' list. If you are using iOS or Android, select 'Settings' from the Tools menu (with 'wrench' icon) and tap 'Expense Settings' in the 'Settings' list. The 'Expense Settings: Inspect' window will open:
- Signer Required
- Select this option if you do not want to be able to mark an Expense record as OK if the Signer field is empty.
- Expense Date Rate for Cost Accounting
- This option controls how Expenses in Currency will be posted to the Nominal Ledger. Its use will depend on the accounting rules in force in your country.
- When you enter an Expense record in Currency, you will specify a Transaction Date in the header of the Expense record and the dates of the supporting receipts on flip C.
- The liability to the employee will always be calculated using the Exchange Rate for the Transaction Date of the expense claim (in the header).
- If you are using this option, the amount debited to the Cost Account will be calculated using the Exchange Rate for the date of the supporting receipt (from flip C). If there is a difference in Exchange Rates between this date and the Transaction Date in the header, then the difference when compared to the liability to the employee will be posted to the Rate Gain Account or the Rate Loss Account (as appropriate) specified on the 'Exchange Rate' card of the Account Usage P/L setting.
- If you are not using this option, the amount debited to the Cost Account will be calculated using the Exchange Rate for the Transaction Date in the header. Therefore, the liability to the employee and the amount debited to the Cost Account will always be the same.
- This option will only be used as described if you have not specified a Default Base Currency in the Base Currency setting in the System module. If you have specified a Default Base Currency, the liability to the employee and the amount debited to the Cost Account will both be calculated using the Exchange Rate for the date of the supporting receipt (from flip C) so there will be no gain or loss.
- Please refer to the Expenses in Currency page for more details and an example.
When the setting is complete, click the [Save] button (Windows/macOS) or tap √ (iOS/Android) to save changes and close the window. To close the window without saving changes, click the close box (Windows/macOS) or tap < (iOS/Android).
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Settings in the Expenses module:
Go back to:
Introduction to Settings in the Expenses Module in Standard ERP
