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This text refers to program version 8.5  

Using Items with Varieties in Transactions - Varieties and the 'Item Status' Window

This page describes how Items with Varieties are shown in the 'Item Status' window.

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The 'Item Status' window displays the current status (for example, the quantity in stock, the quantity on order, how many can be shipped and the current gross profit) of an Item.

You can open the 'Item Status' window can be opened from the 'Items: Browse' window by highlighting an Item in the list and then choosing 'Item Status' from the Operations menu. The window will display information about the Item highlighted in the list. This information will change as you click on different Items in the list. The figures shown in the 'Item Status' window will refer to the Item as a whole (i.e. all Varieties).

You can also open the 'Item Status' window from many record windows, including the Sales Order, Purchase Order, Invoice, Quotation, Delivery, Stock Depreciation and Stock Movement record windows. To do so, first click in any field in the row containing the Item you are interested in, then right-click (Windows) or ctrl-click (macOS) the row number and select the 'Item Status' function from the resulting menu. The 'Item Status' window will display information about the Item in the row where you clicked. The information will change as you click in different rows. The window will respond to Item Numbers and to combined Item/Variety Numbers. For example, entering an Item Number in an Invoice row and then selecting 'Item Status' from the Row menu will produce the following result:

This shows that there are 1258 pairs of trousers in stock, of all Varieties.

If we enter the combined Item/Variety Number in the Invoice row, the result will be as follows:

This shows that we have 78 of the precise Variety in stock (in this example, 78 pairs of trousers with a 30" waist, 30" inside leg and comfort fit).

If the 'Item Status' and 'Variety Matrix Entry' windows are both open, you can move the insertion point from cell to cell in the 'Variety Matrix Entry' window. As you do so, the 'Item Status' window will display figures relating to each Variety. In the illustration below, the insertion point is in the top left-hand cell (Item 10145, 30 inch waist, 30 inch inside leg). The 'Item Status' window shows that we have 12 of this Variety in stock:

The composition of the 'Item Status' window is fully user-definable: use the Item Status Settings setting in the Sales Ledger to choose the fields and buttons that it will contain. As shown in the illustrations above, one of the buttons that you can include in the window is a [Var] button. Clicking this button will produce a Varieties in Stock report for the Item in question. You can also produce the Varieties in Stock report in the usual way (from the 'Reports' list in the Stock module, as described here), but when you produce it from the 'Item Status' window, it will contain an extra section. This section (with the heading "Current Stock Levels") will display the quantities of each Variety in stock, on Order, on Purchase Orders and on Production Orders:

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Varieties in Standard ERP:

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