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Search HansaManuals.com HansaManuals Home >> Standard ERP >> Accounting Principles >> Transaction Records Previous Next Entire Chapter in Printable Form Search This text refers to program version 7.1 Transactions in Enterprise by HansaWorld - Payments A Payment is the Purchase Ledger equivalent of a Receipt: it is the transaction that occurs when you pay a Supplier's Purchase Invoice. In the Nominal Ledger, the raising of a Payment debits the Creditor Account and credits the Bank or Cash Account. You will usually record Payments in the Purchase Ledger, where you will allocate them to the appropriate Invoice(s), and the consequences in the Nominal Ledger will be handled automatically. Normally, a Payment will generate a Nominal Ledger Transaction like this:
Creditor Control Account The Creditor Control Account for the Purchase Invoice being paid will be transferred to the Payment. For details of how this is calculated, please refer to the 'Creditor Control Account' section of the Purchase Invoices page. If you do not make the Payment against a specific Purchase Invoice (i.e. it is an "On Account" or a "Prepayment" Payment)), the Creditors On Account A/C entered in the Contact record for the Supplier will be debited. If this is blank, the On Account A/C in the Supplier Category to which the Supplier belongs will be used. If the Supplier does not belong to a Supplier Category but instead belongs to a Customer Category, the Creditors On Account A/C in that Customer Category will be used. If these Accounts are blank, or the Supplier does not belong to a Category of either type, the On Account A/C in the Account Usage P/L setting will be debited. Bank or Cash Account The Bank or Cash Account posting will be determined by the Payment Mode that you specify in the Payment. This will refer to a record in the Payment Modes setting, available in both the Sales and Purchase Ledgers. You should list in this setting the various payment methods that you use, such as cheque, cash and credit card. You can attach a different Account to each payment method, allowing you to issue payments from different bank and cash accounts. If you need to make a payment in a foreign currency, the Rate Loss, Rate Gain and Rate Round Off Accounts will be used. Cash discounts will be posted to the relevant Cash Discount Accounts. You should specify these Accounts in the Account Usage P/L setting. If any of the selected Accounts do not exist in the Account register, when you try to save the Payment you will be given a message informing you which Account is missing. This chapter describes the more common transactions as follows:
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