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This text refers to program version 5.3  

Operations Menu - Create Stock Depreciation

If the Internal Order is a request to write off stock, you should implement it by selecting this function. You must save the Internal Order before you can use the function, and the Order must belong to an Internal Order Class that permits the creation of Stock Depreciation records.

When you select the function, a new record will be created in the Stock Depreciation register (in the Stock module) and opened in a new window, entitled 'Stock Depreciation: Inspect'. This means that it has been created and saved and is being opened for amendment and approval.

The Location from the 'Location' card of the Internal Order will be copied to the Location field in the header of the Stock Depreciation record, signifying that the stock to be written off is currently in that Location. All rows from the Internal Order will be transferred to the Stock Depreciation record except those where the Treated figure is the same as the Quantity. By default, the Stock Depreciation Quantity is calculated by subtracting the Treated figure from the Internal Order Quantity: in other words it is the Order Quantity that has not yet been subject to a stock transaction. If an Internal Order row has a Cost Account on flip B, this will be transferred to the corresponding row of the Stock Depreciation record. When you approve and save the Stock Depreciation, this Account will then be debited with the stock value of the Item, instead of the default debit Account in the header (the Stock Loss Account specified in the Account Usage Stock setting). The stock value of the Item will be calculated using the Cost Model specified in the relevant Item or Item Group record. If that Cost Model is Default, the Primary Cost Model specified in the Cost Accounting setting will be used.

To approve the Stock Depreciation record, check the OK box and click the [Save] button to save. The Items will be withdrawn from stock. If you are using the Do Not Allow Over Delivery option in the Stock Settings setting, you will not be able to approve and save the Stock Depreciation record if there is insufficient stock in the Location to be written off. This check will not be made for Plain or Service Items, whatever the setting of the Do Not Allow Over Delivery option. If you would like to ascertain yourself whether the Location has sufficient stock before approving and saving the Stock Depreciation record, use the 'Item Status' function on the Operations menu.

To close the screen and return to the Internal Order, click the close box. You will be asked if you want to save any changes. If you did not approve the Stock Depreciation record, the Deliv. field in the relevant Internal Order rows will be updated automatically. If you approved it, both the Deliv. and the Treated fields will be updated. You may need to close the Internal Order and re-open it to see this change. If the Treated field is now equal to the Quantity in an Internal Order row, this will prevent the creation of further stock transactions (Stock Movements or Stock Depreciations) from that row.

If the function does not create a Stock Depreciation record, there is at least one Internal Order row where the Treated figure is less than the Quantity and all the criteria in the first paragraph have been satisfied, the probable cause is that there is no valid record in the Number Series - Stock Depreciations setting (in the Stock module). This problem will usually occur at the beginning of a new year.

Please refer here for full details of the 'Stock Depreciation: Inspect' window.

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