Entering a Purchase Order - Header
- No.
- Paste Special
Select from another Number Series
- The unique identifying number of the Purchase Order. The default is the first unused number from the first valid number sequence in the Number Series - Purchase Orders setting. You may change this number, but not to one that has already been used. If you are working in a multi-user environment, the Purchase Order Number is assigned when you first save the Purchase Order.
- Supplier
- Paste Special
Suppliers in Contact register
- Enter the Supplier Number or use the 'Paste Special' function. When you press Return, the Supplier's name, address and other information will be entered into the appropriate fields.
- Name
- The Supplier Name is entered after you have entered the Supplier Number.
- Signers
- Paste Special
Person register, System module
- Enter the initials of the person who approved the Purchase Order. You can enter the initials of more than one Person, separated by commas.
- Closed
- Check this box when all deliveries and Purchase Invoices for this Purchase Order have been received. Any remaining quantities that have not been received will be cancelled and will no longer appear in reports as being outstanding.
- If you mark a Purchase Order as Closed, you will not be able to create Goods Receipts from it. However, you will still be able to create Purchase Invoices for earlier Goods Receipts.
- You cannot re-open a Closed Purchase Order.
- Price Incl. VAT
- Check this box if the prices entered for the goods ordered include VAT.
Introduction to the Purchase Order Register
