Before you can save a Purchase Invoice, the amount in the VAT field in the header must equal that in the Calc VAT field (which contains the VAT sum of the Invoice rows), and the TOTAL field must equal the sum of the Amounts of the Invoice rows plus the VAT. If this is not the case, an error message 'Transaction out of balance' will appear when you try to save. You can then use this function to balance the figures.

Before you use the function, you should place the cursor either in the TOTAL field in the header or in the Amount field of one of the Purchase Invoice rows. Selecting the function will cause the field containing the cursor to be adjusted so that the Purchase Invoice balances, allowing it to be saved.

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