Search HansaManuals.com HansaManuals Home >> Standard ERP >> Nominal Ledger >> Settings Previous Next Entire Chapter in Printable Form Search This text refers to program version 8.5 Account Transfer - End of Year Procedures in Portugal The Account Transfer feature in Standard ERP:
In Portugal, you should use the Account Balance Transfer feature to post your year-end results. This is a six-stage process as follows:
It is recommended that each record in the Account Transfers setting should create a Simulation. If you then make a mistake in the sequence, you can delete the Simulations created so far and start again. The first three records in the sequence should create Simulations with the "Year End Stage 1" Status. The final three should create Simulations with the "Year End Stage 2" Status. After creating the Simulations, you should print the Analytical Balance report once excluding Simulations, once including "Year End Stage 1" Simulations and once including "Year End Stage 1" and "Year End Stage 2" Simulations, to check the results are correct and to keep a record for official purposes. The report period should be the last month in the financial year. Finally, if you need the result transferred to the following year, you can create Transactions from the six Simulations by highlighting them in the 'Simulations: Browse' window and selecting 'Create NL Transactions' from the Operations menu (Windows/macOS) or Tools menu (iOS/Android). Illustrated below is the first of the records in the Account Transfers setting: The rows in the resulting Simulation will each have the Status "Year End Stage 1": The rows in the fourth Account Transfer record should have a Simulation Type of "Year End Stage 2": This will calculate a total balance for the Accounts between 811 and 821 and post that balance to Account 831. Because the Simulation Type is "Year End Stage 2", the balances that will be transferred will be calculated from Transactions (i.e. "actual" balances) and from Simulations whose Status is "Year End Stage 1" or "Year End Stage 2" (i.e. the Simulations created from the first two Account Transfer records). The rows in the resulting Simulation will have the Status "Year End Stage 2": Having used the 'Account Balance Transfer' Maintenance function to create Simulations from the six Account Transfer records strictly in turn, you should print the Analytical Balance report excluding all Simulations. You should choose With Group Accounts as the Presentation option, and the period should be the last month in the financial year. This will show the operation, financial and extraordinary results and profits (Accounts in Groups 6 and 7): Finally, the Analytical Balance report including "Year End Stage 1" and "Year End Stage 2" Simulations will show the net results have been moved to the Net Results Account (Account 881): --- Settings in the Nominal Ledger:
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