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This text refers to program version 4.0  

Operations Menu - Authorise

Once an Internal Order has been entered, it should be authorised and then implemented, or rejected.

To do this, save the Internal Order and then select 'Authorise' from the Operations menu. Your initials are entered to the Authorised By field on the 'Location' card. Then, change the Status to Authorised or Declined as appropriate and save by clicking the [Save] button in the Button Bar. Further changes can only be made to the Internal Order by Persons whose initials appear in the Authorised By field, but Stock Movements and Stock Depreciations can be created by any user.

An Internal Order can be authorised by more than Person. The initials of each Person selecting 'Authorise' from the Operations menu will appear in the Authorised By field, separated by commas.

You can use the Access Groups setting in the System module to restrict the use of the 'Authorise' function to certain members of staff. To do this, first move to the System module using the Modules menu and then open a record in the Access Groups setting. If the Access Group starts from the No Access position, you should use the grid to allow members of that Access Group to use particular features:

In this illustration, members of the "ADMIN" Access Group are allowed full access to the Purchase Orders module so that they can enter their own Internal Orders. But, they have explicitly been prevented access to the 'Authorise' Operations menu function.

If the Access Group starts from the Full Access position, you should use the grid to prevent members of that Access Group from using particular features:

In both cases, if the 'Authorise Internal Orders' Operations menu function is not listed in the grid, access to it will depend on the chosen Start From option. If this is No Access, members of the Access Group will not be able to authorise Internal Orders. If it is Full Access, they will be able to make such changes.

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