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This text refers to program version 8.1  

Entering a Receipt

Before you start entering Receipts, you must ensure you have defined the current financial (accounting) year, using the Fiscal Years setting in the Nominal Ledger. You should also have defined a journal number series for Receipts using the Number Series - Receipts setting. You can adjust other settings as you go along.

To open the Receipt register, first ensure you are in the Sales Ledger or Cash Book module. Then, if you are using Windows or Mac OS X, click the [Registers] button in the Navigation Centre and double-click 'Receipts' in the subsequent list. If you are using iOS or Android, tap the [Registers] button in the Navigation Centre and then tap 'Receipts' in the 'Registers' list.

The 'Receipts: Browse' window will be opened, listing the Receipts that you have already entered.

Receipts are numbered consecutively. In the list, the Receipt Number is followed by a check mark signifying whether a Receipt has been marked as OK, by the Date, any Reference and Comment, the total value of a Receipt and finally the Currency. The last two columns will not contain values for Receipts that contain payments in different Currencies.

To enter a new Receipt, select 'New' from the Create menu (Windows/Mac OS X) or the + menu (iOS/Android). You can also use the Ctrl-N (Windows) or ⌘-N (Mac OS X) keyboard shortcut. Alternatively, highlight a Receipt similar to the one you want to enter and select 'Duplicate' from the same menu. If you don't want to open the 'Receipts: Browse' window before creating a new record, you can also use the + menu in the Navigation Centre (all platforms).

The 'Receipt: New' window will be opened, empty if you selected 'New' or containing a duplicate of the highlighted Receipt.

The principle for entering a Receipt is that you know at least:

1. How much has actually been received; and
   

2. any extra fees charged by the bank.

In the case of payments in Currency, in order for the accounts receivable to balance, any gains or losses due to changes in the exchange rate must be posted to a separate Account, not the basic Debtor Account. You should specify Exchange Rate Gain and Loss Accounts are specified on the 'Exchange Rate' card of the Account Usage S/L setting before entering such Receipts, and the gains or losses will then be posted automatically. The balancing must usually take place against the Exchange Rate: usually you cannot make such adjustments by changing the bank fees or the amounts received from Customers.

Complete the Receipt record as described below, then save it using the [Save] button (Windows/Mac OS X) or by tapping ‚àö (iOS/Android). You can then close the window by clicking the close box (Windows/Mac OS X) or by tapping < (iOS/Android). Then, close the browse window using the close box or < again.

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The Receipt register in Standard ERP:

• Introduction
  

• Entering a Receipt, including:
  
  • Header
    

  • Matrix (Flips A-E)
    

  • Matrix (Flips F-J and Footer)
  
  
• Receipts in Currency
  

• Checking Receipts, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Receipts
  

• Prepayments and On Account Receipts
  

• Correcting Mistakes in Receipts
  

• Withholding Taxes in the Sales Ledger
  

• Operations menu
  

• Create menu
  

• Row menu

Go back to:

• Home page for Sales Ledger manual
  

• Home page for Standard ERP manual

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