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This text refers to program version 6.3  

Automatic

You can use the 'Automatic' function to import text and encrypted files created by any of the export functions in your Standard application. It determines from information contained in the first line of such files what the file contains and thus in which register the information is to be saved.

You can use this function when you need to restore from a back-up.

A further use will be to import set-up information such as a Chart of Accounts and base register data such as Customers and Suppliers, thus ensuring that the task of accurately entering this information need only be undertaken once.

Finally, you can also use this function to import data exported from other systems, after appropriate formatting.

To use the 'Automatic' import, follow the steps described below.

1. If you are using Standard Accounts, ensure you are in the System module.
   

2. Click the [Routines] button in the Master Control panel and then click [Imports]. Alternatively, use the ⌘-Shift-I keyboard shortcut.
   

3. Double-click 'Automatic', or click once and press the Enter key. The 'Import files available' window opens, listing importable files (with .txt extension) in the "Backup" folder inside the "Standard XXX.hdf" file (where XXX is the name of your Standard application) and in the "Setup" folder inside your Standard application:
   

   

   The left-hand column contains any Backup Comment that you may have inserted in a file if you created it by exporting from another database. These Backup Comments are followed by the date the files were created and the file name. You can make the window wider if the file name is very long.
   

4. Double-click an item in the list to import it.
   

   The file will be imported. A message window informs you about the progress of the import.

When the import is finished, repeat the process if you need to import another file.

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In this chapter:

• Introduction
  

• Automatic
  

• Manual file search

Go back to home pages for:

• Standard Accounts manual
  

• Standard Contracts manual
  

• Standard Invoicing manual
  

• Standard Nominal Ledger manual
  

• Standard POS manual

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