In some circumstances it can be appropriate to invalidate a Payment using the 'Invalidate' command on the Record menu. This function will remove the Payment from the Purchase Ledger and re-open the Purchase Invoices listed in the Payment. Any associated Nominal Ledger Transaction will be removed from the Nominal Ledger as well. An invalidated Payment is easily distinguished because all fields have red lines drawn through them. These red lines are also shown in the 'Payments: Browse' window.

You cannot invalidate a Payment if it contains a Prepayment that has been connected to a Purchase Invoice, if it has not been Ordered, or if its Transaction Date is earlier than the Lock Others date specified in the Locking setting in the System module.

You can use Access Groups to control who can invalidate Payments. To do this, deny access to the 'Invalidate Payments' Action.

You can also invalidate individual rows in a Payment. To do this, simply highlight the row by clicking the row number and press the Backspace key on your keyboard. This will re-open the Purchase Invoice quoted in the row. You can only invalidate individual rows in Payments that have been marked as Ordered but not marked as OK.

If the Type of the Payment Mode in a Payment is "Own Cheques", it is recommended that you only invalidate individual rows and that you do not use the 'Invalidate' command on the Record menu. If you then mark the Payment as OK and save, the Own Cheques connected to the invalidated Payment rows will be marked as Cancelled automatically. If you use the 'Invalidate' command on the Record menu, you will need to mark the Own Cheques as Cancelled yourself.

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